Relief International Logistics and Administration Officer Job in Baidoa Somalia

Relief International

Vacancy: Logistics and Administration Officer
 

Location: Baidoa
 

Length of Contract: 11 months, starting 1st July 2014
 

About RI: Established in 1990, Relief International (RI) is a leading global humanitarian, nonprofit organization committed to transforming adversity into renewal for the world’s most vulnerable populations. 

By partnering with communities on the front-lines, RI innovatively bridges the gap between immediate relief and long-term community development, providing them the tools and support they need to gain self-reliance.
 

Reports to: Capacity Building Project Manager
 

Summary: The Logistics and Administration Officer will provide Logistical, HR and administrative support to Relief International in Baidoa and South Central operation areas, particularly in Baidoa office. 

This is a field based position and will be directly managed by the Capacity Building Project Manager with technical support from Logistics and HR/ Admin departments.
 

Key responsibilities:
 

Procurement:

• Coordinate all procurement activities in the project and ensure full compliance to policies, guidelines and regulations.
• Ensure that procurement tracking is current and updated and the procurement processes are fully complied to.
• Ensure timely and accurate logistic reporting to the project manager.
• Continuously assess the market for new procurement opportunities.
• Ensure timely delivery of program supplies to the field sites in line with the project implementation.
• Assist in developing, monitoring and review of procurement plans.

Transport / travel:

• Manage and coordinate vehicles and drivers used by the Baidoa office team and participate in hiring additional vehicles when necessary.
• Ensure the driver fill in the log sheets accurately and on daily basis.
• Arrange for road transportation when necessary and ensure that the vehicles are periodically schedules for maintenance.

Warehousing / Assets:

• Ensure that all assets and equipment are used in Baidoa and are properly assessed and documented (including physical location and condition) to contribute to an updated country program asset register.
• Ensure that all documentation is complete and stored in readiness for external and internal audit requirement.
• To carry out periodic stock checks and to provide physical count of random items in storage. To manage all paper work related to stored items, including stock cards, delivery and receipt papers.
• Coordinate with the landlord for maintenance of the buildings in RI use.

Communication / IT:

• Ensure that proper tracking of equipment out of for maintenance is followed.
• Provide technical supervision of drivers for matters related to safety and security.

Security:

• Working with the PM,provide all staffs with regular security briefing and updates, to ensure that all staffs adhere to security policies and procedures.
• Supervise the security guards performance in Baidoa office.
• Ensure that field communications needs are met and that staffs are trained on the use of the radios and other communications equipments as necessary.

Administration and Human Resources

• Assist the Project Manager in organizing project related workshops and meetings in terms of logistics and any other necessary preparations;
• Coordinate with other staff members to ensure the offices, warehouses and field sites are adequately equipped and supplied;
• Maintain project documents and information with confidentiality, ensuring that all records pertaining to the project are properly completed and stored in a secure place;
• Work with finance to manage staff payroll for staff in Baidoa, this also includes payments and record keeping of the payroll, timesheets and pay slips etc.

Training/orientation of staff: 

• Ensure orientation and induction of new staff is completed upon arrival to Baidoa.
• Support in recruitment of staff within the region.
• Ensure staff records and documentation is up to date and share the necessary HR matrixes, reports, surveys and documents ( leave, performance reviews) with the HR team in Mogadishu and Garowe.
• Ensure compliance of policies and other donor regulations related to HR and administration.
• Provide regular briefings/trainings to national staff on compliance, guidelines, preventative security measures and conduct in the office.
• Ensure that all necessary measures are taken to provide RI employees with a safe working environment as detailed in existing guidelines and policies.

Required Qualifications and Experiences

• University Degree/Diploma in business administration / Logistics or supply chain management or Human Resources
• Minimum 2 years proven work experience procurement and logistics, Administration, HR and IT management within a busy working environment such as financial institute or INGOs
• Good command English language
• Good computer and writing skills.
• Supportive personnel management style.
• Good communication and interpersonal skills.
• High level of integrity and ability to work as part of a professional team
• Ability to work under high pressure to meet tight deadlines.
• May also be required to travel to other project sites from time to time.

How to Apply:
 

Applications should be sent to: mohamed.essa@ri.org and copied to: issack.hussein@ri.org, bashiir.ali@ri.org, and abdi.iman@ri.org.
 

Deadline of applications will be 15th of June 2014 at 5:00 pm.

Only short listed candidates will be contacted.

Note: All applications should be through emails; no hand delivered applications will be accepted.
 

Please indicate the post you are applying for and the location in the subject line e.g “Logistics and Administration officer - Baidoa

Relief International is an Equal opportunity employer. 

Only shortlisted candidates will be communicated to.