Zinduka Afrika Administrative Assistant Job in Mpeketoni, Lamu County

Re-Advertisement: Zinduka Afrika is Non- governmental Organization (NGO) has a job opportunity of an Administrative Assistant for her office in Mpeketoni, Lamu County. 

Reporting To: Administration and HR Manager
 

Reporting: Immediately

Key Duties and Responsibilities

• Welcome/Receive visitors relating to work, receive and file incoming letters, and receiving telephone calls and transferring them to the appropriate staff.
• Supply and manage office equipments, machines or properties to office and kitchen utilities.
• Schedule meetings/calendar events and remind the relevant persons on the meetings and specifically organize and maintain diary for the  office and make appointments appropriately.
• Support  administrative department, maintain a safe and secure work environment, and maintain good working relationships with all relevant partners and departments.
• File and retrieve organizational documents, records and reports. Perform general clerical duties to include, but not limited to, copying, faxing, mailing and filing.
• Set up and coordinate meetings and conferences and take notes or dictation at Meetings or to provide general assistance during presentations.
• Offer administrative support to the project and support  in travel arrangements for staff, board and volunteers
• Prepare and Submit monthly, quarterly and  any other relevant report as requested by the organization.

Qualifications

• Diploma in Administration, Public relations,  or related field.
• Two years experience working with an NGO.

Key Skills

• Communication skills
• Customer care and public relations
• Office management skills
• Computer skills
• Interpersonal skills.

Applications with detailed Cover letter and CV giving three referees should be sent to the Administration and Human Resource Manager, Zinduka Afrika or sent to zinduka.afrika@gmail.com  before 25th of June, 2014

Those who had applied need not to re-apply.

Only the shortlisted candidates will be contacted