ActionAid International Head of Finance Job in Kenya

ActionAid is a global movement of people working together to further human rights and defeat poverty for all.

Head of Finance

Reporting to the Executive Director, the Head of Finance shall be responsible for effective financial management in accordance with AAIK and AAI policies, regulations and international accounting standards and to provide accurate and timely financial information to AAIK management and other stakeholders. 

The holder of the position is a member of senior management team and is expected to ensure organizational efficiency and effectiveness through participation in decision making, advising on the financial status of the organisation, communication and implementation of agreed upon decisions.
 

Specific Responsibilities
 

Financial Accounting and Reporting

• Formulation and implementation of the AAIK’s finance and accounting policies and procedures in compliance with International Accounting Standards (IAS/IFRS), AAI policies and other AAIK policies;
• Formulating and implementing of an effective system of internal control that safeguards and ensures optimal utilization of AAIK assets and resources and prevents fraud and irregularities;
• Ensuring the organization’s assets and liabilities are safeguarded and recorded correctly;
• Ensuring prudent financial management in the Organization;
• Giving guidance in all financial and accounting matters;
• Overseeing custody and control of accountable documents;
• Ensuring timely reconciliation of accounts,  expenditure control and  payment of suppliers;
• Overseeing timely preparation and payment of employees salaries, tax and other statutory deductions;
• Ensuring production of accurate and timely financial and management reports to  the board,  CD, management, donors, and AAI in compliance with international Financial Reporting Standards (IFRS), local accounting regulatory body (ICPAK) requirements and ActionAid International Financial Policies and Management Framework;
• Production of timely and accurate reports to donors as specified in the various agreements;
• Production of statutory financial statements and reports in accordance with IFRS

Cash and  Treasury Management

• Ensure AAIK has sufficient cash within the head office and field offices to enable effective implementation of programme work and meet immediate obligations;
• Manage exchange to ensure losses are minimized when making foreign currency sales;
• Advise management of any adverse economic status especially where major currency losses may be realized; and
• Ensure AAIK has sufficient reserves in compliance with AAI reserve requirements and to ensure financial stability.

Budgeting

• Coordination of annual budgeting and forecasting in accordance with AAIK and AAI guidelines and procedures in furtherance of the CSP implementation;   
• Preparation of consolidated detailed and summary annual expenditure budgets that aid management and board in making necessary decisions and in compliance with AAI requirements. 
• Lead the organization in allocation of financial resources including both sponsorship income and partnership incomes to ensure financial stability and good liquidity of the organization; and
• Production of three-year financial plans within the prescribed timetable.

Fundraising and Donor Grant Management

• Providing support to fundraising team during proposal development and contract negotiations;
• Review and approve all donor proposal budgets to ensure the projects’ viability, reasonability and effective financial resourcing;
• Ensure full compliance to financial requirements of all donor contracts;
• Ensure all projects reasonably contribute to financing of the organizations’ core functions of the organization.

Partner NGOs

• Assessment of the  financial  management capability  of  potential  partner  NGOs,  including  their  internal control  systems,  documentation  and  capacity  to  report  on  expenditure  before long-term relationships are entered into;
• Development and implementation of an  accounting  and  reporting  system  between  partner NGOs and AAIK;
• Development of close communication links with the finance and administrative staff of partner NGOs and development of their  financial capacity in a systematic way;
• Continuous review of partner expenditures on a regular basis;
• Ensuring that the external and internal audit reports of partner NGOs are reviewed and acted upon as necessary; and
• Undertaking scheduled Partners visits and provision of necessary capacity building activities. 

Staff Management, Development and Performance Measurement

• Ensuring efficient and effective management of staff within the department taking into account staff skills and leave allowance;
• Lead the development of financial management skills for the finance and non-finance staff of AAIK;
• Undertake performance appraisal for staff in the department and initiation of correction actions for identified gaps;
• Facilitate training & development and undertake coaching and mentoring of staff within the department;
• Development of organizational wide performance measurement system and impact assessment indicators; and
• Participate in Board and committee meetings and give necessary support and information.

SUN / VISION  / TM1

• Ensuring maximum and optimal use of the SUN, Vision & TM1 systems in the country programme;
• Ensuring integrity of SUN/Vision/TM1 systems and regular backups;
• Ensuring finance  staff are  properly  and adequately  trained on  SUN /Vision /TM1 and are able to maximize on the use of the systems  for various activities including capturing of transactions and production of reports;
• Ensuring availability of up-to date TM1 database information;
• Ensuring availability of relevant user training manuals to all finance staff; and
• Ensuring the security of the systems to safeguard the integrity of the data and the information there from.

Audit

• Ensuring that financial statements and schedules are prepared for internal or external auditors as required;
• Ensuring sufficient audit trails are maintained for all transactions at the AAIK;
• Provision of support to  internal  and  external  auditors; and
• Follow up and implementation of agreed recommendations by both internal and external auditors;

Appointment to the position will be made from persons who have:

• Have a Bachelor of Commerce degree or Business Administration or its equivalent from a recognized University
• Is a Certified Public Accountants (CPA (K)) or ACCA (final) or its equivalent;
• An MBA or Masters of Science or MA in Business management or  equivalent from a recognized University will be an added advantage;
• Have at least ten (10) years working experience in financial management and accounting work in an INGO or a large organization of which at least five (5) years must have been at senior management position;
• Is a member with good standing of relevant professional body e.g. ICPAK;
• Have demonstrated high understanding of finance and accounting matters;
• Have experience in development and implementation of financial systems; and
• Have practical experience in donor grants management & reporting, management reporting and statutory reporting in compliance with IFRS.
• Strong conceptual, analytical, documentation and presentation skills;
• High degree of integrity, dependability and confidentiality;
• Good interpersonal and communication skills coupled with ability to influence, negotiate, advice, mentor  and train;
• Ability to work independently and be self motivated; and
• High level of IT proficiency in use of SUN system, Vision, MS Word, Excel, Access, Power-point, and e-mail.

To apply, CLICK HERE to submit your application; for any queries, kindly direct them to hresources.kenya@actionaid.org   

Only short-listed candidates will be contacted.

ActionAid is an equal opportunities employer. 

Qualified female candidates are encouraged to apply.

Closing date for applications: Monday, October 27, 2014 (All day)