MSF Switzerland Administration Manager Job in Juba, South Sudan

Médecins Sans Frontières (MSF) Switzerland is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

MSF Switzerland (MSF-CH) is currently seeking to employ a qualified candidate for the following position:

Function: Administration Manager

Start date: As soon as possible

Number of Vacancies: 1

Location: Juba

Scope of Responsibilities: 

The administration manager in the capital supports an effective and progressive Human Resource Management (HRM) organisation in collaboration with the Human Resource Coordinator. 

She/He is responsible to promote qualitative aspects of administration for all issues regarding international staff in the mission, and domestic staff at coordination level.

• Implements MSFCH policies and develops management procedures and tools
• Participates to HRM structures and administrative matters with HR Coordinator
• Ensures strict compliance with MSF guidelines, standards, policies and procedures for the mission
• Supervises all movement of personnel and all related formalities
• Oversees visa application/renewal process for international staff
• Works closely with Finance Department on per diem preparation for international staff
• Ensures proper accommodation facilities for international staff, maintenance and related services
• Ensures files and databases are up to date at all time
• Participates in the preparation of budgets
• Makes sure staffing is adequate in the admin department to respond to operational needs
• Supervises administrative assistant and manages team of cooks and cleaners
• Ensures and applies a qualitative recruitment process when needed
• Ensures regular meetings and acts as a source of  information to the HR coordinator

Recruitment Criteria

• Degree or Higher Diploma in Business Administration from a recognized institution
• Minimum 2 years relevant experience with demonstrated skills administration
• Excellent computer skills
• Excellent command of written and spoken English
• Management/Supervisory skills
• NGO experience will be an added value

Personal Qualities

• Open-mind person with very good organizational, negotiation, problem solving, leadership and communication skills
• Ability to listen, diplomatic, service and solution oriented
• Flexibility, ability to work in a multi-disciplinary and multi-cultural environment
• Able to work to strict deadlines and under pressure
• Good team player

How to Apply

Interested candidates are invited to submit their application letter and a detailed CV to the HR department at MSF Switzerland via email msfch.juba.HR@gmail.com latest by 20.11.2014 at close of business 5pm. 

Short-listed candidates will be invited to an interview.