Executive Assistant / Events Coordinator Job in Nairobi Kenya - Group of International Schools

Our client, a Group of International Schools in Africa is seeking to recruit a talented, self starting Executive Assistant / Event Coordinator to join their team. 

Location: Nairobi

The ideal candidate will be responsible for assisting the Executive Director with day‐to‐ day management of the organization’s operations with a special emphasis on meetings and events. 

He or she should be proactive and creative planner with excellent organizational and project management skills; capability to propose ideas and execute them; strong communication and writing skills for a variety of projects and diverse audiences.

Key Tasks and Responsibilities

• Providing comprehensive administration support services to the Executive Director.
• Developing, maintaining and reviewing the organization administration systems to achieve maximum efficiency.
• Maintaining and organising the Executive Director’s diary, filing system and other documents.
• Supporting the Executive Director in his work through research, consultation and team management. 
• Professionally representing the organization at meetings and networking events.
• Facilitating meetings and schedule debriefing sessions and also taking minutes.
• Responding to board meeting queries in professional manner.
•  Member travel and accommodation arrangements.
• Compiling Board papers and ensures they are sent in good time for meetings, circulating reports, minutes and agendas for board and sub-committee members.
• Working with extraordinary confidential with the Executive Directors business and personal.
• Running errands locally if required and travel to meetings and events across Africa occasionally.
• Coordinating relationships with strategic partners of the organization.
• Planning and organizing logistically successful events for the organization members and guests.
• Working with the Finance and Administrative Coordinator in managing and controlling event expenditure upon agreed budget.

Qualifications and Competences

• Bachelor Degrees in Business Management or related field.
• More than 3 years working experience and at least 2 years in event management.
• Exceptional written and verbal communication skills.
• Excellent organization skills time management skills.
• Ability to manage multiple tasks.
• Must have basic computer skills including working with spreadsheets.
• Basic handyman skills and experience working with a variety of tools.
• Ability to lift 25+ KGs.
• Ability to stand for hours at a time.
• Proficiency in event management software as well as Word, Excel and PowerPoint.
• Experience with or basic knowledge of marketing.

To apply, send your CV and cover letter to applications@flexi-personnel.com before Friday 19th December, 2014. 

Clearly indicate the position applied for and the minimum salary expectation on the subject line.