Country Office Operations Assistant Job in Kenya - UNICEF

United Nations Children’s Fund (UNICEF)

Kenya Country Office

Vacancy Announcement

Duty Station - Dadaab

Post: Operations Assistant - GS 6

Type of Contract: Fixed Term

Date of Issue: 19 September 2011

Closing Date: 02 October 2011

Applications are hereby invited from qualified candidates to fill the above Fixed Term position in Dadaab Field Office of UNICEF Kenya Country Office.

Purpose of the Post: Under the general supervision of the Chief, Field Office Dadaab, the incumbent will be responsible for finance & accounts (custodian of the SCA), administration, supply & logistics. Supervises driver(s) and ancillary staff and deliver operational support for programme implementation.

Major Duties and Responsibilities:

 

• Maintain financial records and monitoring systems to record and reconcile expenditure, balances, payments, statements and other data for day-to-day transactions including reports, vouchers and reconciling data for recurring or special reports.
• Monitor compliance with all operational systems and procedures.
• Ensures accuracy, promptness and appropriateness of information and reports to the Chief, Field Office.
• Prepare recurring reports as scheduled and special reports as required for budget preparation and audits or other reasons.
• Collect information and assist in conducting surveys on local cost of living, daily subsistence allowance criteria, local salaries for office and servicing staff and housing rentals.
• Prepare detailed cost estimates and participate in budget analysis and projects as required.
• Participate in the timely planning and acquisition of supplies during the programme review process.
• Identify and propose appropriate office accommodation, ensure maintenance of office premises, equipment and supplies.
• Advise and assist other staff in the area of office management.
• Arrange for and attend meetings on day-to-day administrative matters and participate in discussions of new or revised procedures and practices.
• Interpret and assess the impact of change and make recommendations for follow-up actions.
• Ensure administrative support in its delivery, monitoring, control and inventory.
• Prepare on own initiative, correspondence, reports, evaluations and justifications as required on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.
• Assist in the preparation of office budgets applicable to staff and servicing costs and maintain necessary budgetary control records.
• In addition to general administration responsibilities, may also supervise directly or indirectly, activities concerned with office and grounds maintenance, security, transport and similar services.
• Requisition office supplies and equipment locally and in Nairobi and arrange for
• control of distribution and maintenance of appropriate inventory records.
• Provide interpretation of administrative rules, regulations and procedures.

Required Qualifications:

• Completion of secondary education.
• Training in administrative field is desirable.

Experience: Six years of progressively responsible clerical and administrative work.

Language: Fluency in English and Swahili as a working language.

Interested and suitable candidates should ensure they forward their applications along with their curricula vitae (internal candidates should attach copies of their last two Performance Evaluation Reports), to:

The Human Resources Specialist
UNICEF Kenya Country Office
Email address: kenyahrvacancies@unicef.org

Please indicate Reference No. “KCO/EMERG/2011-23” in the email subject.

“Qualified female candidates are encouraged to apply”

Zero tolerance for sexual exploitation and abuse

UNICEF is a smoke-free environment

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