Clerical Officer and Secretarial Assistant Job in Kenya

The Commission on Administrative Justice (Office of the Ombudsman) is an Independent Constitutional Commission established under section 59 of the Constitution of Kenya.

Its core mandate is to investigate any conduct in state affairs, maladministration, complaints of abuse of power, unfair treatment, manifest injustice or unlawful, oppressive, unfair or unresponsive conduct in the Public Sector, and to generally ensure compliance with the tenets of integrity, good governance and responsiveness.

In order to deliver on its mandate, the Commission wishes to fill the following key positions with suitably qualified candidates:

Chief Clerical Officer

Job Grade CAJ 10
No. Of Posts: 1
Reports To: Human Resources and Administration Manager

Key Tasks
Duties and responsibilities will entail:-

• Coordinating routine & general administrative services;
• Compiling and analyzing statistical data;
• Sorting our documents and filing them in the correct files and ensuring they are easy to retrieve;
• Drafting routine correspondence
• Dispatching correspondence to the designated offices; and
• Supervising transport services.

Person Specifications
For appointment to this position, a candidate must:-

• Have Kenya Certificate of Secondary Education mean grade C- with a pass in English and Kiswahili recognized institution;
• Have Certificate in computer applications;
• Have excellent interpersonal, presentation and communication skills;
• Be fluent in both English and Kiswahili;
• Meet the requirements of Chapter 6 of the Kenya Constitution; and
• Be a citizen of Kenya.

Secretarial Assistant

Job Grade CAJ 11
No. Of Posts: 2
Reports To: Human Resources and Administration Manager

Key Tasks
Duties and responsibilities will entail:-

• Typing from manuscripts;
• Processing data;
• Operating office equipment;
• Ensuring security of office equipment, documents and records;
• Attending to visitors/clients;
• Handling telephone calls and appointments;
• Undertaking any other secretarial duties that may be assigned.

Person Specifications
For appointment to this position, a candidate must:-

• Have Diploma in Secretarial Studies or Business Administration from a recognized institution;
• Have typing speed of at least 30 wpm;
• Have Certificate in computer applications;
• Have excellent interpersonal, presentation and communication skills;
• Be fluent in both English and Kiswahili
• Meet the requirements of Chapter 6 of the Kenya Constitution; and
• Be a citizen of Kenya.

Interested candidates are requested to submit their application together with a up to date curriculum vitae, copies of certificates and testimonials, email and telephone contacts together with names, telephone and mail contacts of three (3) referees who must be familiar with the candidates previous work experience.

Applications should be addressed as detailed below and be sent by post or hand delivered to the Commission offices situated on the 6th Floor of the Prime Minister’s Building, to be received not later than 5.00pm on Friday 19th October, 2012.

The envelope to be addressed as follows:-

The Commission Secretary
Commission on Administrative Justice
6th Floor, prime Minister’s Building
Harambee Avenue
P.O. Box 20414-00200
Nairobi