Administrative Assistant Job Vacancy in Kenya

Job Title: Administrative Assistant

Job Summary: The incumbent will work closely with the Managing Director to provide administrative and organizational support and will have opportunity to take up significant responsibility in a fast growing environment.

Generic Duties

• Attend to all phone calls, direct incoming calls and respond to all inquiries
• Receive all visitors and ensure they are all served
• Record all incoming and outgoing mails and packages in the records book
• Schedule meetings if any
• Maintain stationery supplies and coordinating deliveries
• Closely monitor time attendance of staff and make follow ups where needed
• Preparing meeting minutes, meeting notes and internal support materials
• Handle client complaints with follow up to ensure satisfaction
• Prepare and modify documents including correspondence, reports, drafts and emails
• Maintain all calendars/diaries, schedule appointments and ensure that the MD is well prepared for his meetings
• Liaise and follow-up on clients, suppliers of various services and continuously update the status of the tasks undertaken. This includes following up on business licenses, work permits
• Provide timely and accurate operational support on behalf of the MD to maintain day to day efficiencies in the office
• Conduct regular research in area of responsibility and disseminate information appropriately to enhance knowledge, attitudes, opinions and aspirations of the company’s stakeholder.

Qualification and Experience

• Diploma in Business Management/ Administration
• 2 to 3 years in a similar field
• Ability to ‘get things done’ in a hands on manner
• Excellent attention to detail
• Excellent customer service, interpersonal and relationship management skills
• Excellent administrative skills
• Excellent communication skills including written and oral skills

If you think you are the right candidate for this position, kindly send your CV and Cover letter with 3 referees, current salary and a daytime contact not later than 29th March 2014 to fm8251@gmail.com