Mercy Corps works amid disasters,
conflicts, chronic poverty and instability to unleash the potential of people
who can win against impossible odds. Since 1979, Mercy Corps has provided $1
billion in assistance to people in 82 nations.
Supported by headquarters offices in North America, Europe, and Asia, the
agency's unified global programs employ 3,500 staff worldwide and reach 9
million people in more than 40 countries.
Over the last five years, more than 90 percent of the agency's resources have
been allocated directly to programs that help people in need.
Mercy Corps has recently been awarded a 3-year program under USAID’s Yes Youth
Can initiative, covering six regions in Kenya; Western, Nyanza, Rift Valley,
Central, Nairobi and Coast.
The core of this program is a Youth Innovate for Change Fund (YICF), which will
be a youth-owned, youth-led and youth-managed financial facility to support
local solutions for community economic development as it grows in value.
This program aims to appropriately empower Kenyan youth (15-30yrs) to
strengthen their socio-economic and political stakes through youth-led and
managed initiatives and institutions.
The YICF will in the first three years provide sustainable financial and skills
development assistance to approximately 200,000 youth through a variety of
youth-identified social and economic community development projects.
We are currently recruiting for qualified internal and external candidates to
fill the following positions.
1) Finance Officer
3 Positions Each Based in Mombasa, Kisumu & Kakamega
Program/Department Summary:
The Mercy Corps Finance Department is responsible for all financial functions,
including accounting, payments and banking, payroll, budgeting, financial
reporting, and grant financial management and compliance.
The Mercy Corps Finance Department ensures compliance with donor regulations as
well as Mercy Corps’ internal policies and procedures.
In its role as a support to the Program Department, the Finance Department
provides timely reports and assistance to the Country Director and the Program
team to ensure that financial resources are used efficiently and effectively.
General Position Summary:
Working in the Finance Department under the direction of the Country Finance
Manager, the Finance Officer will assist in the accounting and documentation of
all financial transactions in timely and accurate manner.
Essential Job Functions:
· Prepare the monthly
bank reconciliations
· Maintain the bank
file, ensuring that all bank information is properly filed and updated
· In the absence of the
cashier, finance officer will maintain custody of the office cash fund, make
daily payments of the approved transactions and other duties related to office
cash handling ensuring proper segregation of duties is applied
· Review expense
reports (travel expense reports and operational expense reports) for accuracy
and completeness and ensure that expense reports have been fully approved and
documented before payment
· Prepare payment
vouchers and ensure that all transactions are properly and fully documented and
recorded in the cash/bank sub-journal and in this process proper segregation of
duties is applied
· Record payment
vouchers daily in the cash/bank sub-journal
· Maintain the lease
and rental agreements file and prepare monthly amortization entries of prepaid
accounts
· Prepare monthly
payroll based on information provided from HR and timesheets; prepare payroll
accrual entry
· Maintain benefits
accrual documentation and prepare monthly benefits accrual entries
· Prepare monthly
expatriate payroll advance documentation
· Prepare the
allocation journal entries (clearing of pool accounts)
· Assist with month end
balance sheet account reconciliations
· Make sure that all
supporting documentation is prepared and filed according to MC procedures.
· Conduct
himself/herself both professionally and personally in such a manner as to bring
credit to Mercy Corps and to not jeopardize its humanitarian mission
· Other duties as
assigned.
Supervisory Responsibility: None
Accountability
Reports Directly To: YICF Finance Manager
Works Directly With: Finance staff based in Nairobi office, Program and
Operations staff supporting Mercy Corps activities in Mombasa.
Knowledge and Experience:
· Two or more years of
accounting or bookkeeping experience, including experience with double-entry
accounting
· Experience in the
Finance Department of an non-governmental organization
· Understanding of
USAID roles and regulations is an advantage
· A degree in
accounting or a relevant business field
· Strong computer
skills in MS Office programs, particularly Excel
· Familiarity with
computerized, double-entry accounting software
· Strong organizational
skills as well as attention to detail
· Excellent oral and
written English skills
Success Factors:
A clear understanding of finance and procurement ethics as well as the
willingness and ability to enforce compliance with Mercy Corps and donor policies
and procedures is essential.
The ability to interact effectively with international and national staff
members is required.
A demonstrated ability to work quickly and accurately, meet deadlines and
process information in support of changing program activities is necessary.
2) Sub-Grants Officer
1 Position in Eldoret
General Position Summary:
Working in the Finance Department under the direction of the Finance Manager,
the Sub-grant Compliance Officer is responsible for monitoring sub-grants and
sub-grantees to ensure compliance with the terms and conditions of the
sub-grant agreement.
The Sub-grant Compliance Officer is also responsible for tracking sub-grants
and sub-grantee requirements and for maintaining all sub-grant financial files.
Essential Job Functions:
· Conduct sub-grantee
pre-award assessments and recommend modifications to the sub-grant agreement
and/or monitoring plan to lessen financial and compliance risks.
· Assist in the
preparation and review of sub-grant agreements.
· Provide on-going
training and support to sub-grantees in Mercy Corps sub-grant financial
procedures and assist in conducting formal sub-grantee training workshops.
· Review sub-grantee
financial reports for correctness and completeness and ensure that reports are
submitted on time.
· Assist in sub-grantee
site audits and prepare site visit reports.
· Follow up on all
sub-grant compliance issues and audits and document resolutions.
· Maintain sub-grant
tracking as well as financial files in accordance with the Field Finance
Manual.
· Process sub-grantee
payments and reconcile sub-grant financial tracking to general ledger reports.
· Assist in sub-grant
close-outs ensuring that all requirements of the sub-grant agreement have been
met and that sub-grant funds have been properly settled.
· Conduct
himself/herself both professionally and personally in such a manner as to bring
credit to Mercy Corps and to not jeopardize its humanitarian mission.
· Other duties as
assigned.
Supervisory Responsibility: None
Accountability
Reports Directly To: Country Finance Manager
Works Directly With: Finance Manager, Finance officers, Program Managers
and other program and support staff in Eldoret office
Knowledge and Experience:
· Two or more years of
finance experience, including budgeting and grant management or auditing
· A university degree
in finance, accounting or a related business field is required.
· Two years experience
in the Finance Department of an non-governmental organization
· Good understanding of
major international donor rules and non-profit accounting
· Prior experience with
computerized general ledger software
· Advanced computer
skills in MS Office programs, particularly Excel and Access.
· Strong analytical
skills coupled with a solid understanding of financial and procurement systems;
Prior auditing experience is considered a plus
· Excellent oral and
written English skills
Success
Factors:
The ability to interact effectively with international and national personnel
is required.
A demonstrated ability to multi-task, meet deadlines and process information in
support of changing program activities is necessary.
A high professional standard of finance and procurement ethics as well as the
willingness and ability to enforce compliance with Mercy Corps and donor
policies and procedures is essential.
The ability to effectively monitor sub-grantee compliance as well as to provide
support and training for sub-grantee personnel is critical. The Sub-grant
Compliance Officer must be willing to travel to Mercy Corps field offices, sub-grantee
offices and project sites.
Organizational Learning
As part of Mercy Corps’ agency-wide Organizational Learning Initiative, all
team members are responsible for spending 5% of their work time in formal
and/or non-formal professional learning activities.
Accountability to Beneficiaries
Mercy Corps team members are expected to support all efforts towards
accountability, specifically to our beneficiaries and to international
standards guiding international relief and development work, while actively
engaging beneficiary communities as equal partners in the design, monitoring
and evaluation of our field projects.
Interested candidates who meet the above required qualifications and experience
should submit a cover letter, a three (3) pager detailed Curriculum Vitae (CV)
listing three professional references (including a current or/and previous
supervisor) to hr@ke.mercycorps.org on or before August 8, 2011 4.00 p.m.
Applicants must clearly indicate on the email subject the position that she/he
is applying for i.e. “Application for the position of Finance Officer,
Mombasa/Kisumu/Kakamega or Sub Grant Officer, Eldoret”.
Applications without a subject heading will be disqualified.
Please do not attach any certificates.
Only qualified short-listed candidates will be contacted
8:47 AM
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