Employer: UNICEF
Somalia
Vacancy Announcement Ref: UNSOM/2011/072
Job Title: Information Management Specialist – WASH Cluster
Category: National Officer – NOC
IMIS NO: 73583
Type of Contract: Temporary Appointment -364 Days
Organization Unit: Programme
Duty Station: UNICEF Somalia - (Nairobi)
Date of Issue: 21 October 2011
Closing date of Application: 4 November 2011
If you are qualified Kenyan National looking for a chance to make a real
difference in the lives of vulnerable Somali children while gaining
opportunities for career growth, you are invited to apply for the above post of
Information Management Specialist – WASH Cluster with UNICEF Somalia to be
based in Nairobi, UNICEF Somalia Support Centre
If successful, you’ll be part of a dynamic and passionate team in Somalia and
Nairobi that works together to improve the health, nutrition, water,
sanitation, hygiene, and basic education of Somali girls and boys and protect
them from violence, exploitation and abuse.
Purpose of the Post
The Information Manager will be a key member of the national WASH cluster
coordination team and play a vital role in collecting, analysing, and sharing
information that is important for the cluster stakeholders to make informed
(evidence based) strategic decisions on:
- The
need of affected population
- The
prioritisation of these areas according to WASH indicators
- Where
there is need for WASH actors and to what degree
- What
are the key gaps in activity and need
- What
capacity (human, material, financing) exists to be used in support of
identified prioritised response needs, and what are the funding
priorities.
Major
duties and responsibilities
1. General
- Report
to the national WASH Cluster Coordinator and respond to the Cluster
Membership’s needs for information; work under the guidance of the
Information Manager (OCHA), and SWALIM (Somalia Water and Land Information
Management System)
- Provide
IM services to cluster for key decision making. These services will
include data collection, collation, mapping, analysis, and dissemination
relevant to the needs of the cluster. This may require building additional
and appropriate capacity through the training of additional staff and
managing, organising, and conducting these activities.
- Contribute
to periodical Cluster coordination and planning meetings, highlighting any
significant gaps in humanitarian assistance
2. Data Gathering, Tools and Process
- Proactively
gathering of information from other clusters/organisations which may be of
use to the WASH Cluster for informing decisions, including movement of
population, potential camp locations, outbreaks, water structures
- Identify
barriers for information collection, collation, analysis and sharing and
work with the OCHA Information Management Specialist to develop
appropriate supportive strategies which includes convincing agencies of
the purpose and importance of collecting and sharing data/information by
providing a timely, added value service to all stakeholders.
3. Needs Assessment
- Organise
and manage the data collection and input and initial analysis and
presentation of data for the WASH cluster.
- Support
and strengthen distance/field assessment mechanisms
4. Monitoring
- Maintain
information on all current and potential partners, their capacities and
areas of work
- Ensure
the 4W matrix meets the needs of WASH partners (especially large partners
who do not regularly report), OCHA, SWALIM, WASH Cluster Coordinator
- Regular
consultation with key partners, to ensure their regular input into the 4W
matrix
- Maintain
database of ‘Who does What Where When (4W)’and derivative products, such
as maps
- Inventory
of relevant common Cluster data sets, including population data
disaggregated by age and sex.
- Data
on humanitarian requirements and contributions (financial, material, human
– as appropriate)
- Support
Cluster reporting: end of year report, CHF (Common Humanitarian Fund)
reports, CAP (Consolidated Appeal Process) reports, quarterly cluster
reports and other ad-hoc reports as requested.
- Gather
and collate data on humanitarian response assistance, including feedback
and/or issues raised by the affected population
5. Dissemination and Access to Information for WASH
Stakeholders
- Maintenance
of information management system, including relevant documents on the
humanitarian situation, i.e. mission reports, assessments, evaluations,
etc;
- Share
information in an appropriate way (i.e not all stakeholders have access to
the same type of information systems) using internet, e-mail groups, hard
copies, verbal feedback at WASH coordination meetings and dissemination to
affected communities as part of accountability to affected populations;
consider translation into local languages as appropriate. Existing
resources include www.humanitarianreform.org/WASH, oneresponse.info or
country based websites.
- Identify
and organise different web based discussions on specific thematic issues,
to bridge the gap between the Somalia and Nairobi Clusters
6. Mapping
- Produce
maps of WASH 4W per location, water and sanitation infrastructure.
- Map
out WASH resources, needs and gaps as requested (support may be available
from OCHA)
- Support
prioritisation of proposals for funding from various sources (CHF,
bilateral) by mapping all submitted proposals. Establish systems to manage
high numbers of proposals submitted, for timely feedback to agency, and
future use by Cluster.
7. Information Management Intra and Inter-Cluster Liaison
- Liaise
with local and available authorities (Somaliland, Puntland) on data –
particularly to assess and access existing information.
- Ensure
that information management (IM) activities support national information
systems (SWALIM), standards and build local capacities.
- Liaise
with UNICEF Monitoring and Evaluation experts to gather and share
information – especially for background data and sources of information
in-country.
8. Information Management Standards and Policy
- Ensure
that IM standards and policies, as advised by the IM (OCHA) are followed,
and feedback is given on appropriateness, with suggestions for possible
improvements.
9. Ensuring sufficient IM capacity for continuity
- Bring
any shortcoming in IM capacity to the attention of the WASH Cluster
coordinator and the IM (OCHA).
10. Training and capacity building of national authorities
and civil society
- Promote
and support training of other UNICEF, government authorities and
humanitarian personnel on data collection, analysis and dissemination.
11. Preparation for End of Assignment
- Hand
over information management services to appropriate agency, including the
provision of brief guidance notes.
- Preparation
of a short summary report at the conclusion of the assignment on lessons
learned to be shared with WASH at the country, regional and global levels.
12. Other
- Any
other tasks that may be required (within reason) to achieve the objective
of this assignment
Qualifications,
Experience and Attributes
- Master’s
Degree in a relevant field or discipline such as Information Management or
Information Systems. A first university degree in combination with
qualifying 7 years of experience may be accepted in lieu of the advanced
university degree.
- Minimum
of 5 years of relevant experience
- Willingness
and ability to work in difficult environments, in often stressful
time-critical situations.
- Ability
to work in English required.
- Cultural
and gender awareness and sensitivity.
- Strong
knowledge of Excel and preferably MS Access or other databases.
- Strong
knowledge of Google Earth
- Ability
to collect and organise data and use GIS/cartographic outputs.
- Ability
to present information in understandable tables, charts and graphs.
- Knowledge
of multi-variable mapping techniques
- Experience
in web design and programming
- Strong
negotiation and interpersonal skills.
- Knowledge
of ArcGIS or other mapping software an advantage.
Interested
and qualified candidates should send their applications with updated UN
Personal History Form (P.11), updated CV, copies of academic certificates to
one of the following email address.
UN staff are requested to provide at least two Performance Evaluation Reports
(PERs).
Please quote the vacancy number in your application.
Email to: somaliahrvacancies@unicef.org
Only short-listed applicants will be contacted
Qualified female candidates are especially encouraged to apply
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