Siaya county Public Service Board Jobs in Kenya

Siaya County Government
 

Public Service Board of Siaya

The Siaya county Public Service Board (SCPSB) invites applications from suitably qualified candidates to fill the following vacant positions in the Siaya County.

Deputy Director Supplies, Chain Management 

J.G Q 

1 Post
 

Duties and Responsibilities

• Reports to the Director Supply Chain
• Enforcement of Government procurement regulations, system and procedures
• Preparation of tender documents
• Prepare reports and answer audit queries from relevant Government organs of PPOA, EMU, and EACC.
• Handling procurement planning and coordination of supplies management
• Initiation of policy, review and updating of exist regulations, supplies management instructions and inspection.
• Any other duty as may be assigned by the Director of Supply Chain.

Requirement for Appointment

• Bachelors Degree from a recognized University
• A Diploma in Supply Chain Management
• Membership of Institute of Supply Chain Management
• Knowledge and experience in procurement planning and contract management in Public Service at least 5 years
• Master of Business Administration will be added advantage
• computer literate

Personal Secretary 

JG M

11 Posts

Duties and Responsibilities

• Record proceedings and minutes
• Type from drafts and manuscripts processing data
• Operating office Equipment
• Attend to visitors/ clients
• Handling telephone calls and appointment.
• Ensure Security of office records, equipment and documents including classified materials
• Prepare response to routine correspondence
• Undertake any other secretarial duties that may be assigned
• Duty station Office of the Governor.

Requirements for Appointment
 

For appointment to this post a candidate must have:

• A Diploma Secretarial duties from a recognized institution.
• The following academic and professional qualifications offered by Kenya National Examination Council:

1. Shorthand (70 w.p.m) or Audio Typewriting.
2. Typewriting 11 (30 w.p.m)/ Computerized document processing 111
3. Business English 11/ Communication 1
4. Office practice 11
5. Commerce 11
6. Secretarial Duties 11
7. Office management 111/ Office Administration and Management

• A certificate in computer applications from a recognized institution

Procurement Officer III 

JG L 

1 Post

Duties and Responsibilities

• Handling procurement planning and coordination of supplies management
• Enforcement of government procurement regulations, systems and procedures
• Preparations of supplies estimates and control of vote head
• Training and development of the supplies personnel
• Ensure security and safe custody of stores
• Supervisor of staffs under him/her
• Disposal of unserviceable and/or other stores under recommendation of the board of survey
• Initiation of policy, review and updating of exist regulations, supplies management instructions, and inspection
• Planning and coordination of supplies management

Requirements for Appointment

• Bachelor’s degree from a recognized university
• A Diploma in Supply chain management
• Membership of Institute of supply chain management
• Demonstrated knowledge and experience in procurement planning and contract management
• computer literate
• at least 3 years relevant experience

Procurement Assistant

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5 Posts

JG K
 

Duties and responsibilities

• Implement county annual procurement plan
• Preparation of tender documents, request for quotation in accordance with public procurement and Disposal Act 2005 and managing the entire tendering process
• Implement and interpret policies on supply chain management
• Implement all public procurement legislation
• Partnership in County Asset management
• Implement inventory management information systems
• Responsible for warehousing, distribution, inventory, stock control, logistics and market survey.

Requirements for Appointment

• Diploma in supply chain management from a recognized University.
• Good communication and interpersonal skills
• Proficiency in computer application
• Be conversant with modern computer packages used in supply chain Management.

ICT Officer III

JG H 

2 Posts

Duties and responsibilities

• Providing ICT services to the County Government
• Formulating operational policies and guideline on the utilization of ICT resources
• Overseeing the development design and implementation of new application and changes to existing computer system and software packages.
• Be responsible for the ordering acquisition, inventory, and deposition of hardware and software.
• Maintain security and privacy of the information system, communication lines and equipment
• Maintain integrity and continual operation of ICT network including the wireless network
• Database management and development

Requirements for appointment

• Be a Kenyan Citizen
• Be a holder of a Diploma in computer science, ICT or Computer electronics or related field from recognized institution.
• Relevant working experience of not less than five (5) years in field of ICT
• Satisfy the requirement of chapter six of the Kenyan constitution

ICT Officer 

Job Group M

1 Post

Reporting to Deputy Administration Officer PSB 

Duties and Responsibilities

• Carrying analysis, design and programme specification in liaison with user
• Developing implementing and mainlining system
• Supervising and compiling overall IT systems
• Ensuring adherence to establish ICT standards
• Advising on ICT related issues

Requirements for Appointment

• Bachelor’s Degree in Computer Science/Information System and social sciences form a recognized university
• Relevant masters will be an added advantage
• Minimum of 7 years relevant experience
• Good administration, organization, and analytical skills
• Good written and verbal communication skills
• Ability to multitask, motivate and lead others

Accountant 

J.G M

5 Posts

Duties and responsibilities

• Reporting to Head of accounts
• Will be responsible for timely and accurate preparation of management reports that fall under his/ her section.
• Planning, directing, coordinating and supervising areas of control
• Training and developments of staff under her/ him and sealing targets for the section.
• Responding to authorized payments
• Certify and verify returns

Requirements for Appointment

• Be a Kenyan Citizen
• Be a holder of Bachelor of Commerce ( Accounting or Finance Option)
• Must be CPA K holder
• Minimum experience of five (5) Years
• Have computer knowledge
• Satisfy the requirements of chapter six of the Constitution

Accounts Assistant III 

JG H 

4 Post
 

Duties and responsibilities

• Maintaining files, including filling of general ledger, journal vouchers, accounts payable documentation.
• Provision of accounting operations support by filling document and reconciling statements.
• keying daily worksheet to the general ledger system
• preparing requisitions for office, Computer and routine supply purchases
• Handling customer and employee accounts receivables
• Assisting with accounts payables

Requirements for appointment

• Minimum of ATC/KATC final.
• Proficiency in computer preferably Excel and word
• A good understanding of accounting concept and principles
• Certificate of good conduct

Plant Operators II 

JG D 

2 Posts

Duties and Responsibilities

• Carrying out daily checks on equipment
• Operating motor graders for various field visits
• Carry out routine maintenance as scheduled or as directed by Field Supervisor
• Assist technicians in maintenance duties
• Take proper care of motor grader as per maintenance Schedule Plus cleaning and lubricating of various equipment and tools.
• Any other duties assigned by the management

Requirements for Appointment

• K.S.C.E Certificate , minimum D
• A valid driving license
• Relevant Endorsement Class for Motor Grader.
• A minimum period of 2 (Two) years working experience
• Suitability test for drivers from Ministry of roads Transport and Infrastructure
• Plant Operating Certificate from relevant institute that is National Youth Service or Kenya Institute of Highways and Building Technology.
• First Aid certificate course lasting not less than one (1) week.
• Certificate of Good conduct
• Capable of operating 2 different rating machines.

Tractor Driver III

JG D

2 Posts

Duties and responsibilities

• Carrying out daily checks on equipment
• Operating motor graders for various field visits
• Carry out routine maintenance as scheduled or as directed by Field Supervisor
• Assist technicians in maintenance duties
• Take proper care of motor grader as per maintenance Schedule Plus cleaning and lubricating of various equipment and tools.
• Any other duties assigned by the management

Requirements for Appointment

• K.S.C.E Certificate , minimum D
• A valid driving license with Class D endorsement
• A minimum period of 2 (Two) years working experience
• Suitability test for drivers from Ministry of roads Transport and Infrastructure
• First Aid certificate course lasting not less than one (1) week.
• Certificate of Good conduct
• Capable of operating any other machine is an added advantage.

How to Apply
 

Written applications, CV’s copies of certificates, testimonials and Identity Card should be submitted in a sealed envelope clearly marked on the left side the position being applied for and addressed to:

The Secretary,
County Public Service Board
Siaya County
P.O. Box 803-40600
Siaya

Note: Important Information to all Applicants

• Applicants should be Kenyan Citizens.
• Applicants should meet requirements of Chapter 6 of the Constitution of Kenya.
• Applicants are required to attach clearance certificates from EACC, KRA, HELB and a certificate of good conduct from the Police.

Candidates should indicate their Ward of residence.

• Hand delivered applications should be delivered to the offices of County Public Service Board at Ardhi House in Bondo town.
• Only shortlisted candidates will be contacted.
• Applications should reach the County Public Service Board on or before 11th July, 2014 at 4.00 P.m.

Siaya County is an equal opportunity employer.

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Safari Guide / Driver (German Speaking) Job in Kenya

Vacancy: Safari Guide / Driver (German Speaking)

Requirements:

• Minimum bronze level guide education
• Fond knowledge of all Kenyan parks
• Few years of experience
• Good German speaking
• 100% reliability and time keeping
• Excellent manners
• Proper appearance

We offer:

• Good salary
• Permanent employment
• Good working environment

Please post your complete application (application letter, CV, certificates, references) to: info@dmtours.net 

Applications via phone cannot be considered

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Githunguri Water Technical Manager, Finance Manager and Commercial Manager Jobs in Kenya

Githunguri Water is a Water Service Provider fully owned by Kiambu County Government and contracted by Athi Water Services Board to Provide Water and Sanitation Services in both Githunguri & Lower Parts of Lari Districts.

To strengthen our management team and leadership, we invite applications from qualified, competent, proactive, self -driven and innovative individuals to fill the following 3 key positions within the company, all reporting to the Managing Director.

Technical Manager (1 Post)
 

Overall Responsibility: Plan, direct, co-ordinate, control and manage the firm’s operations and maintenance in order to supply water and services to the required standards and in compliance with the firm’s policy while meeting cost and surpass targets.
 

Specific Responsibilities

• Producing and supplying high quality water to domestic, commercial, institutional and industrial customers in an effective and efficient manner in compliance with the legal as well as firm’s provisions.
• Developing and reviewing departmental policies, strategies and action plans that are in keeping with overall mission and objectives of the organization.
• Supervision and co-ordination of rehabilitation, augmentation and extension works on the supply systems
• Ensure 100% revenue collection
• Development and implement strategies towards ensuring reduction in none- revenue water to 30%

Required Qualifications
 

The successful candidate should have practical skills and experience in Water Management and specifically have:

• A degree in Civil Engineering or water related field from a recognized institution, with 5 years’ experience in similar position or service industry, or a diploma in water related field with over 7 years’ experience in the water sector.
• Knowledge of water reforms
• Proficient in MS office and CAD applications
• Proficient in Engineering survey skills and GIS will be an added advantage

Finance Manager

1 Post
 

Overall Responsibility: Ensuring sound, efficient and effective management of Financial Resources and continuous improvement of accounting systems in the organization.

Specific Responsibilities

• Planning, developing and improving financial and accounting policies and procedures and ensuring that they are adhered to in the organization
• Ensuring compliance with the finance and accounting procedures and standards
• Coordinating preparation of budgets and ensuring implementation and controls as per approved levels
• Preparation of financial statements as and when they are needed

Required Qualifications
 

The successful candidate should have practical skills and experience and demonstrate track record in managing a department and specifically have:

• A degree in B-Com preferably in Accounting or Finance or its equivalent from a recognized University and at least a CPA-4 or CPA-K with 5 years’ experience
• At least three years’ experience in a busy medium size service industry preferably in the water sector
• Proficient in computer MS Office applications and good knowledge of computerized financial systems
• Good communication, interpersonal and organization skills.

Commercial Manager 

1 Post
 

Overall Responsibility: Managing and supervising commercial aspects of the Company’s operations and enhancement of revenue generation and cost recovery

Specific Responsibilities

• Ensuring complete, accurate and timely meter reading and billing
• Ensure 100% monthly revenue collection
• Develop strategies on collection of old debt
• Manage and supervise company’s commercial aspects as they relate to revenue growth

Required Qualifications
 

The successful candidate should have practical skills and experience in Water Management and specifically have:

• A degree in business related field from a recognized institution with at least 5 years’ experience in similar position/ in service industry, or diploma in water related field with over seven years’ experience in water sector.
• Knowledge of water reforms

Terms of employment: 3 years performance based renewable contract for all positions.
 

Interested candidates should send their Hard copy applications in sealed envelopes and Marked the position you are applying for - attaching copies of updated Curriculum Vitae, certificates and testimonials to reach the undersigned on or before Tuesday 22nd July 2014 Current and expected remuneration and Availability should clearly be indicated in the application letter 

Only Shortlisted candidates will be contacted.
 

The Managing Director
Githunguri Water & Sanitation
Company Ltd
P.O.Box 823-00216
Githunguri

For more Information on the above posts especially on specific responsibilities kindly contact our offices through the number or email provided.

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UNICEF Financial Management Consultant for the National Safety Net Programme and the Cash Transfer for Orphans and Vulnerable Children

Terms of Reference 

Consultant: Financial Management Consultant for the National Safety Net Programme and the Cash Transfer for Orphans and Vulnerable Children

Location: Nairobi, Kenya

Duration: 11 month

Start Date: July 15 2014

Reporting to: Luis Corral, Cash Transfer Specialist

Justification: The Financial Management is a key area for the implementation of the National Safety Net Programme and the CT-OVC Programme allowing accuracy and transparent financial management of the programme and delivery of cash to beneficiaries. 

In past years the CT-OVC programme was subjected to a fiduciary risk assessment, an internal audit and external audit all of which showed some significant levels of financial risks. These assessments were supported by GoK, DFID and the World Bank.

UNICEF has been providing financial management technical assistance to the CT OVC Programme through the recruitment of a Financial Management Consultant for a 10 months period from July 2012 to April 2013 and a further 5 months extension from December 2013 through April 2014 

The initial contract period was focused on provision on general financial management technical assistance to the CT-OVC program. 

This specifically involved supporting the programme functions of finance, accounts, internal audit and financial reporting; strengthen the payment processes of the Payment Service Providers  (PSPs) {Postal Corporation of Kenya and Equity Bank }, strengthening the financial management capacity of the programme and building coherence with the Treasury and in line with procedures and processes. 

The extension period has been targeted on specific areas of financial management support for the CT OVC programme as well as other cash transfer programmes within the Umbrella of the National Safety Net Program (NSNP). 

Key deliverable over this period were 

i) summarized monthly progress report highlighting the major tasks undertaken and progress made during the month, 

ii) bi-monthly progress report on the performance of the biometric Payment Service Provider (PSP) outlining key progress made challenges and recommendations 

iii) financial management monitoring tools to be used to measure the funds flow performance 

iv) financial management capacity building implementation plan. 

Over these periods, the programme has made extensive progress and a number of key tasks, milestones and deliverables have been achieved, contributing to a significant fiduciary risk reduction in the programme, improving reporting system and transparency.  

Based on results achieved by the CT-OVC, the Ministry of Labour of Kenya has initiated the National Safety Net Programme, consisting of a massive scale up of the CT-OVC programme and other four Cash Transfer Porgrammes under the same standardized processes and deliverables. 

That has created a  number of emerging developments for the cash transfer programmes that require further financial management technical assistance in the following areas:- 
 

1. Technical support in the procurement and roll out of the additional/alternative Cash Transfer Payments Service Providers. 
 

2. Technical support to the various cash transfer programs  under the  NSNP Umbrella through the respective coordinating department and the National Social Protection Secretariat (NSPS) in the actualization of the payment linked Disbursement Linked Indicators (DLIs) 
 

3. Dedicated support to the CT OVC programme in monitoring the cash transfer payments under the existing PSPs, migration of the existing beneficiaries into the alternative PSPs, enrolment of new beneficiaries into the respective PSPs. 
 

4. UNICEF has been approached by the Ministry of Labour, Social Security and Services to support them in addressing identified gaps. The Ministry has proposed to bring on board a Financial Management Consultant who will provide technical support to the financial team at programme level. 

Purpose of the Assignment  
 

The Ministry of Labour, Social Security and Services requires a Financial Management Consultant to:

1. Give technical support in the procurement and roll out of the additional/alternative Cash Transfer Payments Service Providers.  

In particular carry out the following:- 

a) Dissemination of the lessons learnt from the existing payment service providers and a watch list of key items to watch in the recruitment of the future PSPs. The more immediate need is to present this to the evaluation team for the ongoing PSPs procurement. 
 

b) Development of the technical and financial proposals evaluation criteria for the ongoing PSP procurement
 

c) Technical support to the PSP evaluation team in the evaluation, negotiation and contracting the PSPs
 

d) Supporting the various cash transfer programmes in the roll out of the alternative/additional PSPs

2. Provide technical support to the various cash transfer programs  under the  NSNP Umbrella through the respective coordinating department and the National Social Protection Secretariat (NSPS) in the actualization of the payment linked Disbursement Linked Indicators (DLIs) 
 

3. Dedicated support to the CT OVC programme in monitoring the cash transfer payments under the existing PSPs, migration of the existing beneficiaries into the alternative PSPs, enrolment of new beneficiaries into the respective PSPs. 


Scope of Work: The consultant will be engaged in providing financial management support to the National Safety Net programme including the CT-OVC Programme and will have specific tasks allocated within programmes.

The consultant will work with key technical personnel in order to strengthen and optimize key financial management systems. In particular the consultant shall provide guidance, advice and support in the Payment Service Provider upgrade, financial processes and reporting, Internal Control processes. 

The consultant will work with the Ministry of Labour Social Security and Services Principle Accounts Controller, Principle Finance Officer, Principle Internal Auditor, CT-OVC Programme Accountants, Social Protection and CT-OVC Secretariat, National Safety Net and CT-OVC Technical Working Groups, Payments Working Group for the NSNP, and in close coordination with Ministry of Finance External Resource Department Accountants and CT OVC development partners.  

RWPPCR/IRs areas covered: IR3 An Harmonized cash transfer programme for OVC is in place in 60 districts and linkages made to CP system: Support the strengthening of government capacity to coordinate and manage the CT-OVC programme

Expected Deliverables

• An approved work plan agreed with the Ministry of Labour and UNICEF within 2 weeks of commencement of consultancy.
• Monthly summarized progress reports  progress highlighting major task undertaken during the month as per progress of implementation
• Bimonthly progress report on the PSPs performance referring to its functions, challenges and recommendations.
• Report on risk and gaps in financial management and highlights progress made and remains issues that needs to be addressed by the end of the assignment
• Monitoring tools to measure performance of financial flows.
• Capacity building implementation plan on Financial Management
• Final report at the end of the assignment.

Desired background and experience

• Relevant master’s degree plus membership of an internationally recognized professional accounting institute (CPA, CA or equivalent), with a minimum of 10 years of proven track record in accounting and financial management. In addition, the consultant should have:
• Experience in working with senior level of government, policy makers, executives to achieve established goals and objectives.
• Proven ability to conceptualize, design and implement financial management capacity building initiatives
• Experience with project financial management related to development partner programming
• Proactive in seeking information, evaluate financial management systems to provide concise recommendations, develop and implement remedial actions
• Proven experience in design and development of programmes financial management policies, procedures, guidelines and manuals. 
• Ability to coach, mentor train and work as part of team to develop staff in Public Financial Management (PFM)
• Knowledge of international accounting and auditing standards (especially public sector standards)
• Demonstrable experience in evaluating financial and project management reports and determining remedial actions to be taken
• Knowledge in the application of accounting, auditing and financial reporting systems and software packages. Good understanding of information systems and the application of new technology; and
• Ability to effectively communicate orally and in writing.
• Strong experience in technical writing and communication is an added advantage.

Conditions 

ALL travel is by most economical fare and reimbursement AS PER UNICEF POLICY, 

UN DSA rates for subsistence and accommodation apply at all time and will vary from office to office.

As per UNICEF DFAM policy, payment is made against approved deliverables. No advance payment is allowed.

The candidate selected will be governed by and subject to UNICEF’s General Terms and Conditions for individual contracts.”

Interested and suitable candidates should ensure they forward their applications along with their curriculum vitae, including an indicative fee range to:-

The Human Resources Manager
UNICEF Kenya Country Office
Email address: kenyahrvacancies@unicef.org

Closing date: 08 July 2014

Please indicate Reference No. “KCO/SSA/CP/2014/017” in the email subject. 

Interested candidates should also complete the Personal History (P11) form, which can be downloaded from the UNICEF Kenya website (http://www.unicef.org/kenya).

Qualified female candidates are encouraged to apply.  

“Zero tolerance for sexual exploitation and abuse.”  

UNICEF is a smoke-free environment 

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SME Accountant, Sales Administrator and Office Administrator Jobs in Kenya

A growing SME is looking suitable candidates fill the following positions
 

Accountant

• Responsible for all accounting functions.
• Preparation of monthly management accounts.
• Preparation of financial accounts for annual audit.

Qualifications

• CPA 5-6.
• Minimum 4 years’ experience in busy retail environment/private company.
• Proficiency in Quickbooks.

Sales Administrator

• Diploma in Sales

Office Administrator

• Degree/Business administration
• Some knowledge of QuickBooks

Availability Immediately!

If you’re interested and you meet the above requirements, please send CV to; application.dynamic@gmail.com

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Danish Refugee Council Monitoring, Evaluation and Learning Advisor Job in Kenya

We are looking for a highly qualified Monitoring, Evaluation and Learning Advisor with a solid background in M & E. 

Under the DRC strategy version 2015, DRC globally, as well as DRC Horn of Africa and Yemen is committed to strengthen its operational and programmatic profile.

With reference to this objective, key outputs have been developed and defined, including specific reference to Monitoring, Evaluation and Learning (ME&L) in DRC. 

Under the supervision of the Deputy Regional Director, the ME&L Advisor will be responsible for developing and maintaining regional level M&E system in accordance with DRC minimum standards for M&E and DRC evaluation policy framework. 

Requirements:  

• A Masters’ degree in international development, programme development; 
• social studies, or other related field,
•  a minimum of five years of technical experience in Monitoring, Evaluation and Learning, experience in similar ME&L function, 
• excellent communication skills, high accuracy and attention to detail, 
• well planned and organized, 
• has capacity for initiative and decision making with competent analytical and problem solving skills, 
• ability to work independently and as a team player with demonstrated leadership.

Qualified candidates are invited to access full job description on this link www.drc.dk under vacancies. 

Please submit applications online on this link by 18 July, 2014.

If you have questions or are facing problems with the online application process, please contact job@drc.dk

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Futures Group Health Finance Advisor Job in Nairobi Kenya

Vacancy: Health Finance Advisor
 

Location: Kenya

About Us: Futures Group develops and delivers innovative, locally relevant, evidence-based solutions to improve the health and well being of people around the world. 

Since 1971, we have assisted governmental and non-governmental agencies, foundations, and the private sector by designing, implementing and evaluating programs in HIV/AIDS, sexual and reproductive health, population and family planning, maternal and child health, infectious diseases, and gender. 

Futures Group has deep expertise in policy and advocacy, research and strategic information, health markets and private sector engagement, modeling and economic analysis, patient monitoring and management/HMIS, strategic consulting, and program management.

Position Summary: Futures Group is seeking a Health Finance Advisor who will provide leadership, direction, and content to health finance policy in Kenya, including strategy development, technical analysis, stakeholder consultation, and writing of reports and briefs. 

Responsibilities require knowledge of health finance issues in Kenya and in East Africa, as well as of state-of-the-art innovations in the domain area. 

The incumbent of this position will report to the Senior Health Finance Advisor. Location for this position is Nairobi, Kenya. No expatriate benefits are associated with this position.

Key Responsibilities

• Participates in the design and implementation of technical support activities related to health finance policy in Kenya
• Stays abreast of key developments in health finance and resource allocation innovations and interventions in Kenya and more broadly in East Africa, in order to inform technical support activities under the HPP Kenya Field Program. This includes frequent interaction with the Government of Kenya stakeholders relevant to this area as well as multilateral partners and donor agencies.
• Interacts with internal and external resources and other experts to bring new and “cutting edge” ideas into approaches
• Prepares health financing analyses, recommendations, briefing notes, and assessments for internal and client use. Represents the company with others in the professional community and in the regional countries.
• Participates and guides the health sector in preparation of the Medium Term Expenditures Framework and resource bidding process.
• Provides assistance to others on matters related to topic area of research and evaluation and applies relevant methodologies to programmatic issues of importance
• Supervises short-term local consultants in Kenya assigned to health finance activities
• Represents the projects, company, and programs in the health financing area in Kenyan and regional forums, as well as with others in the professional community and in countries of collaboration independent of technical supervision
• Conducts all work to accepted standards of research ethics
• Participates in the preparation of bids and proposals in response to government, foundation or other donor solicitation as requested by the company or supervisor
• Performs other related duties and responsibilities as assigned

Qualifications
 

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• Significant experience in health finance and health economics in the context of Kenya and/or East Africa
• Advanced degree in health economics with academic specialization in health financing or commensurate work experience in health finance
• Experience: With Masters-level qualification in health economics: 7-8 years of experience required, with at least 3-4 years in Kenya. With Doctoral-level qualification in health economics: 3-4 years of experience required, with at least 2-3 years in Kenya.
• Significant knowledge of Government of Kenya planning and budgeting processes.
• Fluency in English required
• Sound knowledge of methodologies used in health finance research
• Knowledge of relevant literature related to topic area
• Appropriate computer skills necessary to conduct research, and to conduct analysis of study data
• Prior experience working with USAID-funded programs is not required, but will be an added advantage
• Strong written and oral communication skills for high-level policy audiences
• Ability and willingness to travel and implement studies on a national and international basis.

Physical Demands: Regularly required to stand or sit, and move about the facility
 

Work Environment: Usual office working conditions free of disagreeable elements.
 

All applications for this position should be submitted online atwww.futuresgroup.com via the Careers page by July 11, 2014. 

Futures Group provides equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.

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Futures Group Finance & Administrative Manager Job in Nairobi Kenya

Vacancy: Finance & Administrative Manager
 

Location Kenya

Company Profile: Futures Group develops and delivers innovative, locally relevant, evidence-based solutions to improve the health and well-being of people around the world. 

Since 1971, we have assisted governmental and non-governmental agencies, foundations, and the private sector by designing, implementing and evaluating programs in HIV, sexual and reproductive health, population and family planning, maternal and child health, infectious diseases, and gender. 

Futures Group has deep expertise in policy and advocacy, research and strategic information, health markets and private sector engagement, modeling and economic analysis, patient monitoring and management/HMIS, strategic consulting, and program management.

Position Summary: The Health Policy Project (HPP) aims to strengthen developing country national and subnational policy, advocacy, and governance for strategic, equitable, and sustainable health programming. 

The project, funded by the U.S. Agency for International Development (USAID), addresses key health issues—family planning/reproductive health (FP/RH), HIV, and maternal health—and promotes health systems strengthening and program integration. 

HPP seeks to capacity of governments, civil society, and other in-country partners to advocate for, manage, and finance their health programs. HPP is active in over 30 countries worldwide.
 

Futures Group is seeking a Finance & Administration Manager to supervise the administrative and
financial teams that support the project in Kenya. 

This position is responsible for managing and directing the finance, accounting, and administration of HPP Kenya, including budget administration, banking and cash management, financial reporting, procurement, and working closely with program staff to accomplish project objectives. 

The F&A Manager will coordinator closely with the Project Director and maintain systematic communication with the Operations team in Washington, DC.
 

This position will be based in Nairobi, Kenya and Futures Group is seeking candidates that are currently residing in Kenya and eligible to work.
 

Key Responsibilities

• Maintain financial and accounting systems and procedures in accordance with Futures Group corporate requirements and USAID/CDC regulations
• Supervises and monitors the in-country Operations team activities ensuring that standard accounting principles are followed in carrying out financial transactions.
• Maintains regular communication with the senior management team providing relevant and timely financial information for planning and decision making purposes.
• Produces accurate and timely cash flow projections, financial and other reports as required for internal management, the headquarters office, and international donors, as appropriate and requested.
• Oversees project procurements and administration of contractual agreements with vendors and consultants and other relevant parties.
• Ensures sound contracts and grants management system for awarding and executing agreements.
• Preparation of semi-monthly financial reports and submission to headquarters within stipulated date in the calendar
• File all travel vouchers, expense reports, and financial reports
• Take responsible for receiving, documenting and managing all stock and commodities of the project, including forecasting and requisitions to guarantee optimal stock levels at all times
• Maintain accurate and up-to-date financial records
• Process supplier’s payments and hotel accommodations
• Preparation of monthly bank reconciliation statements
• Cash flow management; preparation of cash forecasts
• Management, disbursement and reconciliation of the office petty cash/ field imprest
• Review and prepare budgets for related project activities
• Carry out banking duties as required
• Make payments to participants at workshops
• Write checks
• Performing any other responsibilities as may be directed

Qualifications

• A degree in Finance/Accounting and/or CPA(K) or equivalent
• At least 5 years’ experience in Finance/Accounts
• Statutory audit experience would be an added advantage
• Microsoft office proficiency including the ability to operate computerized accounting, spreadsheet and word-processing programs at a highly proficient level
• Strong financial, analytical and/or evaluative skills
• Problem-solving, decision-making and good judgment skills
• Ability to take initiative and/or independently respond to situations
• Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities often within a required timeframe
• Strong written and oral communication skills
• Ability to communicate effectively with managers, colleagues, and clients
• Ability to respond and adapt quickly to changing requirements and competing demands
• Professional and mature demeanor and conduct, especially during interactions with the client and its constituents
• Confidentiality and team spirit
• Experience with an organization receiving US Government funding is preferred

All applications for this position should be submitted online atwww.futuresgroup.com via the Careers page by 11 July 2014. 

Futures Group provides equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.

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Futures Group Procurement Assistant Job in Nairobi Kenya

Job Vacancy: Procurement Assistant
 

Location: Kenya

Company Profile: Futures Group develops and delivers innovative, locally relevant, evidence-based solutions to improve the health and well-being of people around the world. 

Since 1971, we have assisted governmental and non-governmental agencies, foundations, and the private sector by designing, implementing and evaluating programs in HIV, sexual and reproductive health, population and family planning, maternal and child health, infectious diseases, and gender. 

Futures Group has deep expertise in policy and advocacy, research and strategic information, health markets and private sector engagement, modeling and economic analysis, patient monitoring and management / HMIS, strategic consulting, and program management.

Position Summary: The Health Policy Project (HPP) aims to strengthen developing country national and subnational policy, advocacy, and governance for strategic, equitable, and sustainable health programming. 

The project, funded by the U.S. Agency for International Development (USAID), addresses key health issues—family planning/reproductive health (FP/RH), HIV, and maternal health—and promotes health systems strengthening and program integration. 

HPP seeks to capacity of governments, civil society, and other in-country partners to advocate for, manage, and finance their health programs. HPP is active in over 30 countries worldwide.

Futures Group is seeking a Procurement Assistant to support the administration of partner agreements
in compliance with company and government regulations. 

This position will report to the Procurement Manager and coordinates closely with F&A Manager and the Operations team in Washington, DC.

This position will be based in Nairobi, Kenya and Futures Group is seeking candidates that are currently residing in Kenya and eligible to work.
Key Responsibilities

• Negotiate, administer, and assure compliance with agreements to include but not limited to: Contracts, Grants, Cooperative Agreements, and Task Orders. Support generally covers the full agreement life-cycle, from program award through close-out
• Maintain productive relationships with client/partner contracting officers, agreement officers, and contract administrators
• Ensure that the USG procurement procedures are adhered to and colleagues are familiar with the process
• Conduct due diligence review of grant recipient invoices and provide training to grant recipients in financial accounting and reporting in accordance with USAID and collaborate with the technical staff to monitor grantee technical and financial performance
• Ensure that before any purchase takes place relevant authorization has been obtained
• Develop, negotiate, and administer partner agreements to include but not limited to: subcontracts, subgrants, letter agreements, consulting agreements
• Maintain systems for tracking contractual documents, correspondence and reporting; applying records management policy
• Initiate through effective correspondence requests for contract modifications and approvals such as: scope adjustments, personnel changes, budget realignments, performance period changes, implementing partner changes, consultant approval, etc.
• Coordinate and consolidate responses to contractual requests from clients
• Monitor and ensure compliance with Federal Acquisitions Regulations (FAR), AIDAR, and other government regulations; update/train project team with changes or modifications accordingly
• Initiate monthly meetings with Program Director and/or Chief of Party for each support contract; addressing outstanding contractual matters, status of compliance and reporting, and partner agreements
• Provide supervision for the Grant Officer and report to the Procurement Manager

Other Potential Responsibilities:

• Contract budget modification development including the application of appropriate cost structures
• Development and delivery of training materials to build broader capacity in partner agreement development and administration
• Training in contract terms and related compliance areas
• Support to proposal development including business/pricing volume support such as representation and certifications, small business plans, past performance documentation and cost sharing plans
• Support to business development such as preparation and review of teaming agreements and memorandums of understanding as well as small business partner coordination
• Refinement of policy and business process related to contracts and agreements, as well as the administration of contractual document templates
• Executing audits of internal contract operations and of partner operations

Qualifications

• Bachelor’s Degree required
• 3 or more years procurement experience
• Knowledge of the Federal Acquisition Regulations (FAR) preferred
• Experience with an organization receiving US Government funding is preferred
• Proficient oral and written English
• Swahili desired
• Microsoft office proficiency
• Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities often within a required timeframe
• Ability to communicate effectively with managers, colleagues, and clients
• Ability to respond and adapt quickly to changing requirements and competing demands
• Professional and mature demeanor and conduct, especially during interactions with the client and its constituents
• Confidentiality and team spirit

All applications for this position should be submitted online atwww.futuresgroup.com via the Careers page by 11 July 2014. 

Futures Group provides equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.

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