African Institute for Development Policy Receptionist Job in Kenya

AFIDEP is a non-profit policy think-tank whose purpose is to facilitate the synthesis, translation and utilization of research evidence in policy-making, program design, and resource allocation in Africa.

AFIDEP, which has its Head office in Nairobi, is seeking a highly qualified and self-motivated individual to fill the position of a Receptionist/Office Assistant.

The Receptionist/Office Assistant contributes to AFIDEP’s mission by providing front office, clerical, janitorial and catering services.

Position: Receptionist/Office Assistant (1 Post)

Salary: Commensurate with experience and qualifications

Nature of Employment: Contractual (two years)

Pay Period: Monthly

Summary

The incumbent will undertake general office cleaning, run office errands and manage the front office.

Responsibilities

• Maintain cleanliness and orderliness in the office
• Manage the reception; including receiving, screening and transferring calls to relevant staff, welcoming guests and responding to enquiries
• Collect, sort, distribute and prepare mail, messages and courier deliveries
• Carry out routine clerical duties including banking.
• Deliver payments of office bills
• Make coffee and tea for staff and visitors
• Type documents, reports and correspondence as and when required.
• Process orders of supplies, stationery, and equipment
• Support processing of travel
• Support organization of meetings and conferences
• File data/documents and maintain records
• Keep stock of kitchen, janitorial and sanitary supplies
• Any other duties as assigned.

Requirements

• A diploma in Business Administration and KCSE mean grade C plain or higher
• Good oral and written communication skills, with ability to communicate effectively across all levels of the organization
• Knowledge to operate office equipment
• Working experience with MS Office Suite and Adobe
• Have excellent interpersonal, organizational and customer care skills.
• At least one year of relevant office experience in similar capacity

Applicants are required to send a one-page cover letter and CV not later that 29th March, 2011 to

Administration Officer,
African Institute for Development Policy (AFIDEP),
P.O. Box 14688-00800, Westlands, Nairobi, Kenya
Website: www.afidep.org
Email: info@afidep.org

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