Accounts Assistant

Department            : Finance
Supervised by         : Finance & Admin

Role Objective/Summary

Prepare accurate and timely Accounting reports and statements and ensure appropriate accounting control procedures.

Duties and Responsibilities:

Bank Reconciliation
  • Posting of payments to suppliers and daily expenses
  • Ensuring that all deposits have been posted correctly and make any adjustments where is a problem.
  • Posting of all other deposits that don’t appear on the cash book i.e. cash sale deposits are posted to un-deposited fund and therefore it is a must I transfer them from this account to bank account.
  • Reconciling the cash book balance with the bank balance
Suppliers
  • Receive and verify all invoices as per the daily purchases report after Director’s approval.
  • Prepare remittance advice showing how much we owe each supplier we has supplied goods to us during the week on a weekly basis and preparation of cheques for payments.
  • Prepare remittance advice after Directors have signed cheques to accompany the cheques to the suppliers showing the amount paid and against which invoices.
  • Address any problem that suppliers may have especially concerning payments schedule and reconciliation problems.
  • Write all cheques that are issued on LPOs, for example, to Redington Kenya Ltd and NITI computers Ltd
Collection
  • Receive all collection cheques from different debtors and make sure that they are banked on time.
  • Maintain a collection day book that comprehensively shows the cheques received, the clients name and the amount, and tally the amount received at the end of each day.
  • Maintain a cash deposits and transfers book which has daily cash deposits, interbank transfers and swift transfers from clients.
Auditing
  • Assist and accord all relevance assistance during periodic audit of company accounts by external auditors.
  • Additional duties
  • Filling statutory returns for Comp Africa, Dream Investments and Eltech Communications.
  • Follow up on daily sales reports from branches and reconciliation for Director’s approval.
  • Monitor deliveries by ensuring the delivery register and invoices are updated daily.
  • Debtor’s reconciliation.
  • Creditors/debtors management.
  • Credit card reconciliation.
  • Any other duties as assigned by the management.
Requirements
  • CPA / ACCA Qualified
  • At-least 5 years experience in a similar position
  • Computer skills in accounting software especially in sage pastel highly regarded
  • Preferably a female
  • 28-35YRS
  •  Salary Range Gross Kshs. 30,000-40,000
  • Start immediately.
Interested candidates can send their CV to
recruitment@workforceassociates.net on the Subject line indicates Account Asst. 

Interested candidate to send their CV on or before 20th May 2012.

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