Job Evaluation for State Offices Consultancy

Salaries and Remuneration Commission
 

Request for Expression of Interest: Undertaking of Job Evaluation for State Offices
 

1.0 Background
 

The Salaries and Remuneration Commission wishes to undertake a Job Evaluation for State Offices.

Owing to the magnitude of the exercise in terms of Scope and requisite competency and skills, the Job Evaluation will be undertaken through a Consultancy Service. 

The Salaries and Remuneration Commission therefore, intends to commission a reputable Consultancy Firm/organization or a Consortium of Firms to undertake a comprehensive Job Evaluation on positions created in the Constitution and State Offices.
 

2.0 Scope
 

The Job Evaluation will cover positions created in the Constitution and jobs categorized as State Offices, the result of which will determine the comparable worth of the jobs to facilitate development and implementation of equitable and harmonized remuneration and benefits structure.
 

3.0 Objective for the Job Evaluation Exercise

Objective for the Job Evaluation Exercise will be to evaluate the positions created in the Constitution and jobs categorized as State Offices to determine their comparable worth and produce a rationalized, harmonized, defensible and equitable job-grading structure. 

The results of the Job Evaluation and subsequent Grading will be used as a basis for grading the structures, developing compensation structures and setting and reviewing of remuneration and benefits, for the State Offices.

The tasks assignment will be undertaken in close working collaboration with a team from the Salaries and Remuneration Commission and will involve:-
 

3.1 Preparation of a Concept Paper, drawing upon comparable international experience.
 

3.2 Development of a Strategy Paper or Handbook for undertaking the exercise which should:
 

(i) Provide a detailed guideline to the approach to be adopted for undertaking the Job Evaluation exercise;
 

(ii) Define the methodology and instruments to be used in the exercise;
 

(iii) Provide a sequenced programme of actions, including identification of who is to be responsible for supervising and implementing the Job Evaluation exercise;
 

(iv) Provide rationale, where appropriate, for benchmarking;
 

(v) Identify training needs for the public service staff who will assist in the exercise; and
 

(vi) Identify any necessary preparatory work that must be completed prior to commencing the Job Evaluation exercise.
 

3.4 Undertaking a Training Programme for Public Service Officers Core Team to build capacities and capabilities to successfully undertake the Job Evaluation exercise.

(The training should include in-depth instruction on the use and analysis of all instruments to be used in the
exercise).
 

3.5 Undertaking a Job Evaluation exercise for the positions created in the Constitution and State Offices on the basis of the Concept and the Strategy Papers with the following expected results:
 

(i) Equitable and defensible job- grading criteria;
 

(ii) Standardized and harmonized job grading positions created in the Constitution and in State Offices;
 

(iii) Job descriptions and job specifications for the evaluated jobs; and
 

(iv) A Frame work for harmonization of remuneration/pay and benefits that would guide current and future remuneration and benefits for positions created in the Constitution and State Offices.
 

4.0 Job Evaluation Output/Deliverables
 

The key expected outputs/deliverables of the Job Evaluation exercise will include:-
 

4.1 The Concept Paper on job evaluation
 

4.2 Inception Report on the assignments with detailed finalized work plan
 

4.3 Strategy Paper or Handbook on job evaluation process to be undertaken
 

4.4 Job Evaluation Report which will contain but not limited to details on:
 

(i) Job Analysis Results;
 

(ii) Job Evaluation Results; and
 

(iii) Actual job values/worth.
 

5.0 Requirements of eligible Consultants
 

The Salaries and Remuneration Commission now invites expressions of interest from Consultants/Firms interested in providing the above services. 

Interested Consultants must have a minimum of a masters degree, expertise and experience and demonstrate having successfully carried out a job evaluation in a large high profile organization. 

The Consultant should also have excellent organizational and verbal communication skills with in-depth knowledge of qualitative and quantitative research methodologies.
 

Consequently, the consultant should submit detailed company profiles, financial capability to undertake the assignment to completion, qualifications and experience of key staff and the methodology of undertaking
the assignment. 

This assignment is open to both national and international consultants. Consultants may associate to enhance their capabilities.
 

6.0 Duration
 

The exercise is expected to take three months
 

7.0 Short listing
 

Expression of Interest will lead to short listing of eligible firms based on their responsiveness to the requirements as listed under Part 5.0 above and will be invited to submit proposals to carry out the Job Evaluation.

Expressions of Interest in Plain Sealed envelopes marked; “Expressions of Interest: Consultancy to undertake a Job Evaluation Exercise for State Offices must:
 

Be delivered to the address below not later than 5.00 pm on 4th June, 2012.
 

The Commission Secretary
Salaries and Remuneration Commission
P. O. Box 43126 00100, 

Nairobi
 

Expressions of Interest delivered after 5.00 pm shall not be accepted.
 

Opening of the Expressions of Interest shall be done publicly immediately thereafter on 5th June, 2012, at 10.00 am, on the 13th Floor NHIF Building, Salaries and Remuneration Commission Boardroom, in the presence of Consultants/Firms who will have expressed interest or their representatives who wish to attend.
 

Commission Secretary 

Salaries and Remuneration Commission