Job Title: Human Resources Assistant
Place of Work: Nairobi with occasional travel to the field
Line management Responsibility: none
Line management Responsibility: none
Budget Responsibility: none
Save the Children (SC) is an international organisation that has 27 member organisations across the globe. It is united by a common mission and brand but, to some extent, has until now been working independently from country to country.
Through Unified Presence, Save the Children aims to create a stronger voice for children by unifying the operations in all countries where more than one Save the Children Member have programmes. This will result in one organisation at the national level in each country and a unified programme delivery structure for all Save the Children International Members.
The programmes of Save the Children UK, Denmark and Finland unified in Somalia in January 2010 and as a result of this and of an active fundraising strategy at the beginning of 2011 the programme budget was over GBP 10m covering the thematic areas of protection, child survival (which includes health, nutrition and livelihoods), education and Child Rights and Governance.
Save the Children works in all three “zones” of Somalia: Somaliland, Puntland and Central South Somalia (CSS).
Due to constraints on security, and the need to liaise with UN agencies, other NGOs and donors the country office is based in Nairobi and senior managers and directors are expected to travel extensively to monitor and support programme work in all parts of Somalia that are accessible and where security threats are being effectively mitigated.
The position of HR Assistant is responsible for providing quality and efficient HR support to the Somalia/Somaliland Programme team based in Nairobi:
- Be involved in the recruitment and selection process including processing and placement of advertisements, short listing, selection processes including conducting screening test and interviews. In post offering process - Reference checks, offer/appointment letters, and sending out regret letters.
- Conducting the induction process including the preparation of the induction plan.
- In liaison with the Line Manager, manage the medical/group life insurance enrolment and exit process of staff.
- In liaison with the line manager, keep track of all medical bills for both national and international staff and liaise with the administrator in follow up of their payment.
- Coordinate the provision of new employee information and documentation to Finance department and the Administrator.
- Manage leave data for international staff
- Sending out information to staff on HR matters to do with trainings, meetings etc
- In liaison with the Line Manager, prepare staff turnover /Attrition reports, recruitment trackers, resourcing plans, training reports and leave liability reports.
- Ensure that all staff files and records are up to-date. Filing employees’ life cycle documentation right from recruitment including CVs, employee certificates, employees’ bio-data, performance management forms, exit interview, leaver forms etc.
- Collaborate with the Line Manager in developing, managing and updating the HRMIS.
- Perform any other official duties as requested by line manager
- Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, security, equal opportunities and other relevant policies.
- Higher Diploma in Human Resources
- At least two (2) year’s HR experience in a similar role within a busy context
- Good spoken and written English and Kiswahili
- Good interpersonal and communication skills and the ability to work in a multi-cultural context
- Ability to plan and priorities work
- High level of confidentiality and integrity
- A good understanding of HR operations
- Good knowledge of the Kenya Employment Legislation
- Knowledge of Computers and use of office equipment.
Child Safeguarding Policy:
Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SC UK must sign the Child Safeguarding - Declaration of Acceptance Form] and comply with the SC UK’s Child Safeguarding Policy which is a statement of SC UK’s commitment to preventing abuse and protecting children with whom it comes into contact.
This extends not only to children with whom SC and its partners work directly, but also includes children whom staff are responsible for. SC UK believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children's Code of Conduct sets out the standards which all staff members must adhere to.
Applications should be forwarded to: firstname.lastname@example.org.
Application Closing Date will be Friday 15th June 2012.