Administrative Assistant Job in Nairobi Kenya - Inoorero University

IU wishes to recruit a mature, committed and self driven individual for the following position: 

Administrative Assistant

Overall Purpose of the position

Provide high level administrative support to the assigned office by performing routine clerical and administrative functions.

Key Responsibilities :

• Coordinate the Head of Department’s schedule and update his/her calendar accordingly
• Coordinate departmental meetings
• Communicate and handle incoming and outgoing electronic communications on behalf of the Departmental Heads.
• Assist in preparing presentations.
• Maintain effective filing and retrieval systems in the office.
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
• Draft, prepare, distribute and follow-up on various correspondence.
• Collaborate with the other Admin Assistants/ senior secretaries on projects / matters related to Board activities
• Assist in the coordination and planning of IU related events.
• Prepare faculty expense reimbursements in a timely manner.
• Maintain effective communication between the School/Department and other stakeholders for mutual understanding and image positioning
• Participate in other activities/ duties as may be assigned from time to time.

Educational Qualifications:

• Bachelors Degree in Business administration/office management/ B.Ed Secretarial Studies

Professional Qualifications:

• Secretarial Training.

Working Experience: 5 Years experience in secretarial duties in a busy organization.

Technical Skills/Competencies:

• Good interpersonal and  communication skills
• Integrity.
• Planning and organizational skills.
• Proactive, initiative and good networking skills.
• IT Proficiency

How to Apply
 

You may apply by emailing your CV and application letter to recruitment@iu.ac.ke
 

The closing date for this application is 4 August 2012.
 

Please note that no paper applications will be considered.

Only shortlisted candidates will be contacted.

IU is an equal opportunity employer.