Senior Conference Officer Job in Tanzania

East African Community

Applications are invited from suitably qualified citizens of East African Community Partner States for the following position tenable at the EAC Secretariat

Senior Conference Officer

(REF: EAC/HR/2012/055)
Grade: P2
Organ: EAC Secretariat
Directorate: Human Resources and Administration
Department: Administration
Reports To: Principal Administrative Officer

Main Purpose of the Job

To provide efficient and effective conference management services .

Duties and Responsibilities

• Develop and provide conference Policy guidelines, administrative procedures and implementation;
• Coordinate, prepare and organise conferences, meetings, workshops and seminars;
• Handle all administrative procedures regarding the preparations, organizing and convening the said meetings, conferences, seminars, etc.;
• Coordinate preparation and distribution of the relevant documentation and associated reports;
• Take note of emerging issues from discussions during conferences, workshops and meetings, follow up with relevant authorities;
• Facilitate travel arrangements for Officers going on mission and delegates coming for missions;
• Liaise with the host Governments/Institutions to facilitate the fulfilment of obligations of the Secretariat in relation to meetings, conferences, seminars and workshops.

Qualifications and Experience

• A Master’s degree in Public Administration, Arts, Social Sciences or a related field from a recognised institution . 
• At least eight (8) years working experience in similar or related position. 
• Knowledge of and experience in events management will be essential.

Skills and Competences

• The candidate should have strong pro-active, organisational, analytical, communication, administrative, computer and report writing skills. 
• Good skills in time management and the ability to deal with people in different capacities are desirable.

Terms and Conditions Of Service

• The post is tenable on a five (5) year contract term renewable once upon satisfactory performance.
• This position will be subjected to the EAC Quota System.

Fringe Benefits

The post offers attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

How to Apply

Interested candidates should submit their applications by registered mail, courier service, e-mail or dispatch together with Curriculum Vitae, copies of both academic and professional certificates and testimonials, names and addresses of three referees, and day time telephone contact to:

The Secretary General
East African Community
P. o Box 1096
Arusha - Tanzania.
Fax No: +255 27 2504255/ +255 27 2050281
E-mail: vacancies@eachq.org

To be received not later than Friday, 7th December 2012 at 5:00pm.

Female Candidates are particularly encouraged to apply.

The East African Community will only respond to those candidates who meet its requirements.