Meru County Request for Proposal on Revenue Collection System

Meru County Government
 

Department of Treasury
 

Tender Notice
 

Tender Reference No : MCG/RFP/RCS/01/2014-2015
 

Tender Name: Request for Proposal on Revenue Collection System
 

Meru County Government invites sealed tenders from eligible candidates for Request for Proposal on Revenue Collection System.
 

Interested eligible candidates may obtain further information and inspect tender documents at the Procurement office, Meru County Government during normal working hours.
 

A complete set of tender documents can be obtained by interested candidates upon payment of non-refundable fee of Kshs.1, 000.00 payable in cash at the Meru County Government’s cash office.

Submission of the following mandatory requirements shall be required in the determination of the completeness of the Bid. Bids that do not contain any of the requirements listed below shall be declared non responsive and shall not be evaluated further.

i. Certificate of Registration / Incorporation
 

ii. Memorandum and Articles of Association
 

iii. Valid Tax Compliance Certificate
 

iv. VAT/PIN Certificate
 

Scope of work and key requirements of the system
 

The system is expected to have but not limited to the following:

1. Provide an electronic platform for collection of revenue in the entire county
2. Be online and accessible in all revenue collection centers within the county
3. Be able to capture already existing information from current systems that are being used e.g. (LAIFOMS).
4. Have provision for various e-payments options
5. Flexible, scalable, parameter driven and customizable to meet the unique requirements of Meru County Government
6. Ability to provide multiple payment options across different providers including mobile money platforms, digital kiosks, banks and agents.
7. Ability to demonstrate a secure cash management process.
8. Provision of reports and dashboards for monitoring of revenue collected from each revenue source and for reconciliation purposes
9. Easy to use for citizens and Meru County Government staff and accessibility via different platforms such as Web, WAP, USSD, Android, Windows and other platforms
10. Ability to integrate with existing and future back office systems at Meru County Government
11. Compliance with existing laws and regulations including CBK and CCK regulations
12. Compliance with international globally accepted standards for systems security and payments.
13. The system must have room for integration with other County functions management systems
14. Cater for all the current revenue streams such as parking, markets, rates, rent, billboards, permits etc with provision to add future streams without system modification
15. Accessible at County headquarters and all revenue collection points in all sub counties
16. Have optimal (99.5%) uptime
17. Have full time support and maintenance of the solution

Prices quoted should be net inclusive of all taxes and delivery costs, must be expressed in Kenya Shillings and shall remain valid for a period of 90 days from the closing date of the tender.

Completed tender document (original and 2 copies) should be enclosed in a plain sealed envelope marked with tender name and reference number and be deposited in the Tender Box located at the Reception of the County Headquarters and addressed to:

The County Secretary,
Meru County Government
P.O. Box 120-60200
Meru

So as to be received on or before Monday 24th November 2014 at 10.00 a.m.

Tenders will be opened immediately thereafter in the presence of the Tenderers or their representatives who choose to attend at the County Chamber Hall located at the Headquarters Offices.

Head of Supply Chain Management
For: County Secretary