Executive Assistant Job in Kibera, Nairobi, Kenya - Shining Hope for Communities

Position: Kenya Executive Assistant 

 
Location: Kibera, Nairobi

Reports to: US Executive Assistant

Hours: Monday - Friday, 8am to 5pm

General Purpose: Provide personal administrative support and assistance to SHOFCO’s CEO

Duties and Responsibilities

• Prepare and edit correspondence, communications, presentations and other documents
• Conduct research, assemble and analyze data to prepare reports and documents
• Manage and maintain executives schedules, appointments and travel arrangements
• Arrange and coordinate meetings and events
• Track meeting deliverables, manage follow-up and ensure deliverables are met
• Track new contacts
• Manage network and relationships when CEO is out of the country
• Monitor, respond to and distribute incoming communications
• Answer and manage incoming calls
• Receive and interact with visitors
• Co-ordinate project-based work
• Manage personal commitments and responsibilities as needed

Education and Experience

• A minimum 2 years experience providing support at the executive level
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
• Knowledge of standard office administrative practices and procedures
• Bachelors degree preferred
• The candidate should be readily available
• The ideal candidate must be passionate about working in the slam

Key Competencies

• Organizational and planning skills
• Excellent communication skills
• Information gathering and information monitoring skills
• Problem analysis and problem solving skills
• Judgment and decision-making ability
• Initiative
• Confidentiality
• Attention to detail and accuracy
• Flexibility
• Comfortable working in informal settlements

To apply for this positions, candidates should send their applications to the email address jobs@shininghopeforcommunities.org not later than 21st November 2014.