Vacancy Announcement No. VA-018/2011

Post Title: Program Assistant (CP Liaison)

Post Grade: G5 equivalent

Duty Station: Nairobi

Contract type: Service Contract

Closing date: 02.08.2011

Organizational background

The World Food Programme Somalia activities include food assistance relief, emergency school feeding, humanitarian air and logistics services, food coordination and emergency rehabilitation projects.

This position is only open to qualified Kenyan nationals. Female candidates and Somalia Speaking Kenyans are encouraged to apply.

Major Duties and Responsibilities:

The CP (Cooperating Partner) Liaison Assistant will report to Senior Programme Assistant and coordinate with sub-offices, CPs, staff in the unit and different units of the CO.

The incumbent will be responsible as follows.
  • Keep accurate and up-to-date records of FLAs (Field Level Agreements)
  • Prepare periodic projections of commodity requirements/commitments by project and by country based on incoming data from country and regional offices and input Cooperate Partners liaison data into the WFP Information Systems.
  • Review and reconcile a variety of financial and operational reports
  • Establish and maintain a contact desk for Cooperate Partners liaison
  • Develop/update a database on Cooperate Partners liaison and update it periodically.
  • Act as a focal point for communication between the serving unit and Cooperate Partners liaison. Sub-offices and different units of the CO.
  • Using WFP’s Information Systems enter new and revised data such as new estimates/budget revisions, insurance claims, funding requests and cost information.
  • Prepare periodic reports, statistical information and tables.
  • Liaise with other units to resolve issues and clarify or obtain additional information.
  • Assist in conducting training of field staff on commodity management as necessary.
  • Maintain accurate records and files within the field of work.
  • Draft correspondence related to the field of work.
  • Any other duties assigned by the supervisor.
Minimum Qualifications

Education: Secondary education, preferably supplemented by courses in social science or other related field.

Experience:
  • Four (4) years experience in data management, only 2 years will suffice the candidates holding a university degree.
  • Candidates working with UN system and NGOs are encouraged to apply.
  • Candidates without UN/NGO experience will not be considered.
Language:
  • Fluency in both written and spoken English is a requirement.
  • Somalia speaking Kenyans is an added advantage.
Knowledge: Experience utilizing computers including word processing, spreadsheet and other software packages.

Quoting standard WFP Somalia VA:

Apply on-line by completing the Personal History Form P11 available on the following link
http://www.unon.org/docs/P11.doc

Quote the Vacancy Announcement No. and the job title on the Personal History Form P11,

Applications not clearly showing the VA No indicated above will not be considered.

E-mail: Somalia.Hr@wfp.org

For external applicants inside Somalia only, sealed envelope addressed to The Human Resources Officer, (to be dropped at the reception of the nearest WFP office in Somali).

For UN staff members the two latest appraisal forms MUST be attached.

Hand delivered applications are no longer accepted at the Nairobi office

Applications received later that the deadline will not be considered.

Only short listed candidates will be contacted

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