12:41 PM
maboko
Bilingual Secretary / Personal Assistant
A leading oil & gas company with operations in Nairobi is seeking to recruit a performance driven Bilingual Secretary/Personal Assistant to fill an existing vacancy.
The job holder will be responsible for the management and organization of a very busy and vibrant office to ensure that it runs smoothly in a very challenging and ever changing business environment.
The successful candidate’s principal accountabilities will include:
- Maintaining
the General Manager’s diary, updating appointments and ensuring relevant
files/folders/other engagement materials necessary for appointments are
prepared on time.
- Organizing
and maintaining efficient filing and retrieval system for business and
personal/confidential files.
- Ensuring
that the mail registration procedure is adhered to for all incoming mails.
- Receiving,
assisting and directing the General Manager’s visitors as necessary.
- Answering
telephone calls, giving requisite information and taking necessary
actions.
- Ensuring
proper house-keeping and conducive working environment.
- Co-ordinating
the General Manager’s travel, prepares itinerary and trip file.
- Processing
correspondence, reports and other matters emanating from the General
Manager’s Office.
The
Requirements:
- University
Degree.
- At
least five (5) years working experience as a Bilingual Secretary in a busy
office environment.
- Fluent
in English & French.
- Working
knowledge of Microsoft End-user Packages (including email).
- Posses
excellent organizational, interpersonal and communication skills
- The
candidate should be hardworking, curious, proactive, result-oriented and
able to take initiative.
Interested
candidates who meet the set criteria may send their applications enclosing
detailed CV’s, copies of academic certificates, testimonials and daytime
telephone contact to the address below before 4th January, 2013.
DN/A 1424
P.O. BOX 49010 - 00100
Nairobi.
Please note that only short-listed candidates will be contacted.
