Japan Center for Conflict Prevention (JCCP) Administrative Assistant Job in Nairobi Kenya

Job Title: Administrative Assistant

 

Organization: Japan Center for Conflict Prevention (JCCP)
 

Duty Station: Nairobi, Kenya with possible travel to Somalia
 

Report to: Finance and Admin Officer
 

Contract Duration: Renewable with satisfactory performance (3month probation)
 

Starting Date: 15 January 2013
 

Duties and Responsibilities
 

Under the direct supervision of Finance and Admin Officer, Administrative Assistant is responsible for the following duties and responsibilities;
 

1. Financial Management

• Perform day-to-day accounting processes and procedures.
• Prepare and process daily payment in cash in a timely manner.

2. Office Maintenance

• Ensure that office premises are rented and insured at reasonable price in accordance with the needs and the donor budgets.
• Ensure timely, appropriate and cost effective maintenance of office premises, in coordination with Finance & Admin Assistant.

3. Procurement and Logistics

• Ensure the effective delivery of the logical support to the JCCP office in Kenya, and provide necessary support for other JCCP offices in Somalia and South Sudan.
• Contribute for developing logical system at the JCCP office in Kenya.

4. IT Support for the office

• Ensure that the computer systems works properly within the JCCP office in Kenya.
• Ensure the smooth running of all IT systems, including printing, scanning and email communication.

Qualifications and experience required

• Academic background: a college diploma or higher in Finance/ Business Administration/ Procurement Management
• Minimum 2 years of working experience in finance/ administration/ procurement/ logistics
• Excellent communication and interpersonal skills
• High level of computer literacy i.e. MS Word, Excel, Access, etc.
• Demonstrated record of working in multi-cultural environment
• Ability to prioritize the assigned work under the multiple-task environment
• Fluency in English

Application Procedure
 

Qualified candidates are invited to submit their applications with curriculum vitae, three references, contact details, and expected salary to kenya@jccp.gr.jp no later than December 31st 2012.
 

Please note that only the shortlisted candidates will be contacted
 

JCCP Kenya, Somalia Office:
Starwood Apt. B6,
Argwings Kodhek Rd., Hurlinghum,

P.O.Box 61750-00200,
Nairobi, Kenya
 

Website: www.jccp.gr.jp/english/