Stores Supervisor Job in Kenya (Ksh.60K)

Start Date: Immediately

About the Job:

Store Supervisor is responsible in overseeing the storage, inventory and distribution of materials, supplies, parts, components, and tools in the stores department and any other related warehouse.

He/She will also oversee the work of other store crew/employees and assist them where necessary to ensure that they understand their job and are performing as required.

He/she will also supervise the flow of service in the store, train employees on any new inventory changes and act as the officer-in-charge in the absence of his/her Manger.

He/she will regularly record all necessary transactions and maintain related records for the same.

Basic Tasks:

• Assist other store employees with their work
• Disseminate tasks and orders to employees
• Train and evaluate trainees
• Check the physical flow of the store from time to time.
• Check the products before the opening and closing of the store
• Encode/label the delivered or ordered materials or products
• Assist the customer with their demands, and take note of their suggestions and complaints – this should be escalated to the reporting manager.
• Communicate with the manager regarding the sales movement of goods, employees appraisal and performance and other important matters.
• Act as officer in charge whenever the presence of the Manager is not available.

Core duties

• Controlling the physical receipts, transfer documents and any matters related to stock movement and associated reporting procedures and input accordingly into the ERP system.
• Maintaining an orderly and well defined store layout and location systems.
• Setting Inventory levels and managing Inventory Control processes physically as well as in the ERP system.
• Supervising material issuing/receipt, unloading/loading and placement in assigned storage/dispatch location.
• Checking material received quantities and specifications against order documents and tallying them in the ERP system.
• Keeping a track of obsolete and surplus stocks and to obtain management approval for their timely disposal through approved procedure.
• Maintaining and updating record files on all materials, parts, tools, equipment, etc. Stored at any of the warehouse/s/
• Performing perpetual checks of inventory and of items stored in different locations and taking note of any anomalies.
• Alerting the procurement manager the need to replenish stock based on its activity.
• Preparing Weekly and Monthly reports as required/designated by the reporting manager
• Ensuring minimum damages/losses of any kind to the equipments / tools / goods under his/her watch
• Ensure proper security/safety and fire hazard practices are maintained at all times

Personal Attributes

The incumbent must also demonstrate the following personal attributes:

• be honest and trustworthy
• be respectful
• be flexible
• demonstrate sound work ethics
• knowledge and ability to supervise a store
• knowledge and ability to train people
• knowledge in store operations and stock-take procedures
• must have good communication skills
• knowledge and understanding of a business is a plus
• knowledge in basic accounting or bookkeeping is required

Minimum Qualifications

• A diploma in purchasing and supplies/stores management.
• 2 years experience in a busy warehouse handling different types of goods.
• Good arithmetic skills.
• Computer literate.
• Experience in managing a team esp. casual labours, junior clerks etc.
• Good record keeping and document tracking.

Starting Salary: 60,000/= net per month

Send your CV and Cover Letter to: info@robsmagic.com

Deadline: 19/ 08/2011

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