Administrator – Shopping Mall
 
FHS-50-2014
 
Location: Nairobi

Our client, a shopping mall in Nairobi is looking to fill the position of Administrator

Job Summary: You will be involved in general Shopping Mall administration, supplier and tenant management, and also provide general office support

Roles and Responsibilities
  • Provide general administrative support
  • Keep all Leases/Agreement documents up to date
  • Find Leases/Agreements that are about to expire and advise the General Manager (GM) to either start negotiation for renewal or find replacement tenant
  • Keep the accounts of tenants up to date by following up with tenant's account departments
  • Provide the GM with a weekly status of all debtors account and payments
  • Keep a database of prospective tenants
  • Keep all service provider agreements up to date
  • Find service provider agreements that are about to expire and bring to the GM to negotiate and renew contracts
  • Keep the accounts of service providers up to date
  • Schedule and confirm serviced maintenances with technical team and service providers
  • Keep database of non contractual service providers for repair works
  • Coordinate repair works needs coming from maintenance department by getting at least 3 quotations for approval
  • Manage the office Petty cash
  • Assist the GM with all administrative matters
  • Assist the Marketing Manager and Receptionist as needed
Requirements
  • Diploma or Degree in a business related course
  • At least 3 years administrative experience in a busy business environment
  • Experience in property or estate management and administration an advantage
  • Accounting and record keeping skills
  • Must demonstrate excellent Customer Service skills
  • Must have excellent written and oral communication skills
  • Excellent computer and Ms office skills
  • Mature and self driven
Interested candidates to send their applications to jobs@fanisi.net by end day 16th November 2014.

Kindly indicate your current and expected salary in your application.

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