Administrative Assistant Job in Kenya (KES 10K - 12K)

Job Title: Administrative Assistant 

Job Summary: Work with the business manager to provide administrative and operational support to the company

Roles and Responsibilities

• Dealing with statutory requirements as required
• Organising and maintaining diaries and arranging appointments
• Receiving and distributing incoming mails and calls
• Create, transcribe, and distribute meeting agendas and minutes.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing system
• Increase efficiency within the office and administrative processes.
• Creating and maintaining up-to-date records through filing and archiving, while ensuring the safety and confidentiality of such records
• Planning and organising events
• Managing office, supplies and inventory
• Updating website
• Writing reports and drafting correspondence
• Schedule and coordinate travels
• Reconciles expenses, invoices and bills
• Represent in meetings and take notes

Qualifications

Essential

• Diploma in Business Management, Human Resource Management, Secretarial or related studies with 1-2 years’ experience in a busy office.
• Candidates without academic qualification will be considered based on their work experience 
• at least 5 years of working as an administrative assistant.
• Computer literacy in MS Office- Excel, Word, Power point ( very essential)

Desirable

• Valid Driver’s Licence
• Basic accounting skills

Competences

• Good inter-personal skills: Interacting with others in a way that gives them confidence in one's intentions. 
• Ability to uphold confidentiality on matters related to staff and the organization in general 
• Good communication skills both in English and Kiswahili
• Time Management: Effectively manage one's time and resources to organize and prioritize workload activities and deliver in good time Good listening skills
• Good communication skills
• Efficient and self-motivated

Terms

• Salary – Kshs. 10,000 – 12,500 based on experience
• Fixed Term Contract (3 months) subject to renewal based on performance

How to Apply 

Address your application to 

The Business Manager 
Harper Ventures Ltd
P.O Box 28065-00100 

Nairobi

Email: harper.ventures@gmail.com 

Application Deadline 6, September 2014