Administrative & Procurement Assistant Job in Kenya - Kenya Rural Development Programme - ASAL Drought Management

Job Ref No: KRDP/APA/2014 -2015
 

Position: Administrative & Procurement Assistant (APA)
 

Project Name: Kenya Rural Development Programme - ASAL Drought Management (KRDP /ASAL DM)
 

Immediate supervisor: Finance and Administration Manager (FAM)
 

Kenya Rural Development Programme – ASAL Drought Management (KRDP / ASAL DM) is a five and a half years project, running from 1st July 2011 to 31st December 2016, funded by the European Union (EU), under the National Drought Management Authority (NDMA). 

The implementation of KRDP/ASAL DM supports the institutional building of NDMA, which is mandated over coordination of drought risk management in Kenya.
 

The project is a successor of the EU funded Drought Management Initiative (DMI) project, which was implemented from 1st September 2007 to 30th June 2011. 

KRDP / ASAL DM builds on the activities of DMI, which supported on-going efforts towards consolidation and institutionalisation of drought management structures and functions in the country.
 

The implementation of the project is done through the NDMA Headquarters in Nairobi and 23 NDMA county offices within the ASAL areas in the country. These areas account for over 80% of the country’s geographical area. A Technical Support Unit (TSU) was set up to assist NDMA in the implementation of the project. 

Working under the TSU, the successful candidate will be expected to contribute to the realisation of the Project’s overall goals and objectives.
 

Reporting to the Finance and Administration Manager, the selected candidate will be required to undertake administrative, procurement and logistics duties within the TSU. 

The duties and responsibilities of the office holder will extend other drought management projects implemented by NDMA, within the TSU, under the KRDP financing agreement.
 

Specific Duties and Responsibilities:

• Preparation of request for quotations /proposals for goods (supplies) and services
• Preparation of tender documents for procurement of goods(supplies), services and works contracts
• Facilitation in the opening and analysis of quotations and /or tenders
• Facilitation in the opening and evaluation of tenders
• Preparation of local purchase orders / service order
• Preparation of supplies , service and works contracts
• Participating in procurement committee meetings
• Filling of procurement documents
• Responsible for repair and maintenance of the project’s motor vehicles
• Supervision and allocation of duties to the project drivers
• Responsible for general office administration and maintenance duties such as security , cleanliness , staff leave administration
• Preparation of VAT exemption forms for procured goods and services.
• Maintenance of fixed assets register
• Handling any other duties or responsibilities as may be assigned from time to time

Academic and Professional Requirements:

• Chartered Institute of Purchasing and Supplies (CIPS) Level 6
• Bachelor’s degree in Supply Chain Management / Procurement or a Business related degree
• A minimum of 5 years relevant working experience in procurement work
• Membership of professional bodies such as KISM , CIPS or equivalent
• Practical experience in use of Ms Office packages
• Knowledge of Public Procurement procedures and /or European Development Fund (EDF) financial and procurement procedures will be an added advantage

Interested and qualified individuals should forward their applications including the detailed Curriculum Vitae 

to the following e- mail address: vacancies @dmikenya.or.ke

to reach the undersigned not later than 17th November 2014

The Imprest Administrator
Kenya Rural Development Programme - ASAL DM Project
P.O Box 8377 - 00200
Nairobi

Applicants are advised to quote the reference number for the position applied for. 

Applicants who will not have received feedback by 1st December 2014 should consider their applications unsuccessful.