Scanning, Digitization and Cataloging of Kenya News Agency Multimedia Assets Invitation for Bids

Invitation for Bids: Scanning, Digitization and Cataloging of Kenya News Agency Multimedia Assets

Issuing date of the IFB: 28th October 2014

Name of Country: Kenya

Name of Project: Kenya Transparency & Communications Infrastructure Project (KTCIP)

Loan / Credit Number: 4284-KE

IFB Title: Scanning, Digitization and Cataloging of Kenya News Agency Multimedia Assets

IFB Number: KICTB/KTCIP/ICB/28/2014-2015
 

This Invitation for Bids (IFB) follows the General Procurement Notice (GPN) for this project that appeared in UNDB online on 2nd November 2007.
 

The Government of Kenya has received financing from the World Bank toward the cost of Kenya Transparency & Communications Infrastructure Project (KTCIP). 

KTCIP will be executed by the ICT Authority under the Ministry of Information and Communications. 

The ICT Authority therefore intends to apply part of the proceeds to payments under the agreement(s) resulting from this IFB: Scanning, Digitization and Cataloging of Kenya News Agency Multimedia Assets. 

Under IFB No: KICTB/KTCIP/ICB/28/2014-2015 the Ministry of Information, Communications and Technology is the recipient for the proposed activity.
 

The ICT Authority serves as the implementing agency for the project and now invites sealed bids from eligible Bidders for:

Scanning, Digitization and Cataloging of Kenya News Agency Multimedia Assets

Item 1: Prepare records for scanning and identify priority subject areas

Item 2: Scan all records: photos, slides, negatives, film, tape, documents

Item 3: Migrate electronic files to multimedia management system

Item 4: Capture metadata

Item 5: Reconstruct and arrange assets

Bidders must bid for all items. Bids quoting for incomplete items (i.e. any missing item and/or missing required quantities) shall be considered non-responsive.

Bidding will be conducted using the International Competitive Bidding (ICB) procedures specified in the World Bank’s Guidelines: Procurement under IBRD Loans and IDA Credits, edition of IDA Credits: May 2004 (revised October, 2006), and is open to all Bidders eligible as defined in these Guidelines, that meet the following minimum qualification criteria:

Financial and Technical Capability

i) Submission of evidence/documentation of at least 2 similar contracts undertaken by the Bidder in the past 5 years, each with a value of at least Kenya Shillings 50 million or an equivalent amount in a freely convertible currency. 

In order to be acceptable, these 2 similar contracts should have incorporated supply, installation, configuration, commissioning and maintenance of an archiving system and digitization of records.

ii) Submission of audited balance sheets or, if not required by law of the Applicant’s country, other financial statements acceptable to the Purchaser, for the last two years to demonstrate an annual revenue of at least Kenya Shillings 50 million or an equivalent amount in a freely convertible currency.

Interested eligible Bidders may obtain further information from ICT Authority and inspect the bidding documents at the address given below from 9.00 a.m. – 1.00 m. and 2.00 p.m.- 4.00 p.m. every day excluding weekends and public holidays. 

A pre-bid meeting which potential bidders may attend will be held on 11th November 2014, at 10.00am , East African Time at the ICT Authority offices, 12th Floor – Boardroom Telposta Towers, Kenyatta Avenue Entrance, Nairobi. 

CLICK HERE to Download the bidding document 

A complete set of bidding documents in English may be obtained from the ICT Authority Procurement Office at 12th Floor, Telposta Towers, between 9.00 a.m. – 1.00 p.m. and 2.00 p.m. – 4.00 p.m. 

Upon payment of a non-refundable fee of Kenya Shillings KES 1000/= or an equivalent amount in a freely convertible currency. 

The method of payment will be in cash or banker’s cheque payable to the, ICT Authority. The document may be downloaded free of charge from our website.

Bids must be delivered to the address below at or before:  Tuesday 9th December 2014. Bids need to be secured by a bid security. The amount of Bid Security required is Kenya Shillings 1 Million. 

Late bids will be rejected. Bids will be opened in the presence of Bidders’ representatives who choose to attend at the address below at 10.00 a.m. East African Time on Tuesday 9th December 2014 at the ICT Authority offices, (Main Boardroom) 12th Floor Telposta Towers, Kenyatta Avenue Entrance, Nairobi.

The attention of prospective Bidders is drawn to 

(i) the fact that they will be required to certify in their bids that all software is either covered by a valid license or was produced by the Bidder and 

(ii) that violations are considered fraud, which can result in ineligibility to be awarded World Bank-financed contracts.

Bids should be submitted in a plain sealed envelope clearly marked:

Ag. Chief Executive Officer
ICT Authority
Kenya Transparency & Communications Infrastructure Project (KTCIP)
12 Floor Telposta Towers- Kenyatta Avenue
P.O. Box 27150 – 00100; Nairobi, Kenya.

Email: procurement@ict.go.ke

www.icta.go.ke

BID NO: KICTB/KTCIP/ICB/28/2014-2015 – Scanning, Digitization and Cataloging of Kenya News Agency Multimedia Assets