Finance Assistant Job in Kenya - Kenya Rural Development Programme - ASAL Drought Management

Job Ref No: KRDP/FA/2014 -2015
 

Position: Finance Assistant (FA)
 

Project Name: Kenya Rural Development Programme - ASAL Drought Management (KRDP / ASAL DM)
 

Immediate supervisor: Finance and Administration Manager (FAM)
 

Kenya Rural Development Programme – ASAL Drought Management (KRDP / ASAL DM) is a five and a half years project, running from 1st July 2011 to 31st December 2016, funded by the European Union (EU), under the National Drought Management Authority (NDMA). 

The implementation of KRDP/ASAL DM supports the institutional building of NDMA, which is mandated over coordination of drought risk management in Kenya.
 

The project is a successor of the EU funded Drought Management Initiative (DMI) project, which was implemented from 1st September 2007 to 30th June 2011. 

KRDP / ASAL DM builds on the activities of DMI, which supported on-going efforts towards consolidation and institutionalisation of drought management structures and functions in the country.
 

The implementation of the project is done through the NDMA Headquarters in Nairobi and 23 NDMA county offices within the ASAL areas in the country. These areas account for over 80% of the country’s geographical area. 

A Technical Support Unit (TSU) was set up to assist NDMA in the implementation of the project. Working under the TSU, the successful candidate will be expected to contribute to the realisation of the Project’s overall goals and objectives.
 

Working in the TSU under supervision of the Finance and Administration Manager (FAM), the Finance Assistant is expected to contribute to the realisation of the project’s goal and objectives by assisting the FAM and the Project Accountant (PA) in executing the routine and periodic duties and responsibilities within the finance section. 

The duties and responsibilities of the office holder will extend other drought management projects implemented by NDMA through the TSU, under the KRDP financing agreement.

Specific duties and responsibilities:

• Assist in disbursement of funds for KRDP supported activities at the National Drought Management Authority (NDMA) headquarters and counties
• Monitoring on usage of funds advanced to NDMA counties , to ensure that usage is in line with approved activities and budgets
• Preparation of payment and journal vouchers
• Preparation of cheque payments
• Issuance of signed cheques to payees
• Update of cashbooks on daily basis to monitor the project’s cash position
• Preparation of monthly bank reconciliation statements.
• Posting of the project’s accounting transactions in computerised accounting software - Quickbooks
• Remittance of bank payment instructions
• Remittance of statutory and non- statutory deductions
• Filling and storage of the project’s accounting documents / records
• Processing and payment of travel and other advances to project staff and other activities supported by the project
• Payment of petty cash expenses and maintenance of petty cash float
• Training and supervision of interns within the finance section.
• Handling any other duties as may be assigned from time to time by the FAM and PA

Academic and Professional Requirements:

• Qualified accountant (Certified Public Accountant Part III – Section 5 and 6 or equivalent )
• Bachelor’s degree in Commerce , Finance , Economics or a Business related degree
• A minimum of 5 years relevant working experience in finance duties
• Ability to prepare financial reports to final level
• Experience in use of Quickbooks or any other accounting software
• Practical experience in use of Ms Office packages
• Experience in working in public institutions , donor funded projects and /or European Development Fund (EDF) financial and procurement procedures will be an added advantage

Interested and qualified individuals should forward their applications including the detailed Curriculum Vitae 

to the following e- mail address: vacancies @dmikenya.or.ke

to reach the undersigned not later than 17th November 2014:

The Imprest Administrator
Kenya Rural Development Programme - ASAL DM Project
P.O Box 8377 - 00200
Nairobi

Applicants are advised to quote the reference number for position applied for. 

Applicants who will not have received feedback by 1st December 2014 should consider their applications unsuccessful.