Global Firm Project Coordinator Job in Nairobi Kenya

Vacancy: Project Coordinator
 

Category: Compliance & Risk 

Level: Professional 

Location: Nairobi (Kenya) 

Pay: Competitive

Our client, a global firm specializing in risk consultancy, is looking to hire a Project Coordinator.

Job Purpose: The Project Coordinator will be based in Nairobi and will be reporting to the Operations Manager, Africa. 

The Project Coordinator will be responsible for coordinating and performing all project-related administration support for the project team.
 

Key Responsibilities
 

HR Administration

• Carrying out recruitment administration of project personnel including issuing of paperwork, coordination of vetting and screening, and maintenance of all documentation.
• Issuing employment contracts and ensuring maintenance of HR records and database.
• Managing the leave process and related record-keeping.

 Operational Administration

• Issuing subcontractor agreements and coordinating related administration, ensuring compliance with group policy.
• Maintaining training records for project personnel.
• Maintaining manpower rostering system in conjunction with operations manager including:

1. Scheduling personnel who on/off shift
2. Recording personnel absences
3. Providing headcount information
4. Ensuring manpower in line with contractual requirements
5. Assimilating data, as required, to support client invoicing

• Checking and approving payments for project-related personnel.
• Checking and approving project-related subcontractors and 3rd party suppliers’ invoices.
• Ensuring all project costs are correctly allocated, are in line with contractual provisions.
• Providing finance with all necessary information to enable prompt issue of client invoices.

General administration

• Maintaining electronic filing system for all project-related information.
• Being the point of contact for project-related administration queries.
• Interfacing with other departments and stakeholders for resolution of queries.
• Providing administration support to the project team as required.

Knowledge and Experience

Essential

• Bachelor’s degree with a focus on a commercial discipline.
• At least 3 years’ experience in HR Administration in a commercial project environment.
• Experience of managing a guard-management system will be an added advantage.
• Excellent written and spoken English and Kiswahili
• Strong IT skills including Microsoft Outlook, Word and Excel
• Strong written and verbal communication skills – ability to establish effective communication with internal and external contacts
• Ability to problem-solve and see difficulties through to a satisfactory conclusion
• Strong organisational skills and an ability to prioritise work
• Ability to meet deadlines and work under pressure with limited supervision
• Accurate with a keen eye for detail
• Ability to multi-task

Competencies

Solution focused:

• Takes the initiative to proactively resolve issues within own remit and recognises when they require escalation.
• Uses creativity to think outside the box and encourages others to do the same
• Adapts knowledge and analysis to provide effective solutions to clients; Makes informed decisions when appropriate.
• Delivers on personal objectives to deliver to strategic and department plans, focuses on delivery, strives to exceed expectations. Shows drive and determination to achieve high standards.

Client Centric: Ensures delivery of exceptional service by focusing oneself on the needs of clients.

One Firm

• Understands the business as a whole, strategic priorities and own contribution to goals; Builds relationships, through common goals, individual contribution.
• Demonstrates global awareness; Considers the regional and global implications of what we do in our own areas of responsibility; Identifies and builds relationships across team and region

Commercial Acumen: Suggests and makes improvements and efficiencies to manage costs and improve margins. Understands need to work within project scope including price.

Personal Effectiveness

• Embraces a changing environment, adapts well to changing demands and ambiguous situations and adapts own behaviour accordingly.
• Expresses self clearly & displays sensitivity to develop constructive relationship with others. Shows of others in order to influence as appropriate.

Behaviour: All employees are expected to display behaviour reflective of the company values: Integrity and Ethics, Collaboration and Teamwork, Commitment to People and Professionalism and Excellence.

Remuneration: The compensation for this position is competitive and negotiable dependent on experience and demonstrable contribution.

If you are interested in the position and have the skills we are looking for, we would like to hear from you. 

Please apply for this position on-line and attach a copy of your updated resume together with details of your current salary and benefit package, at www.careers.tgagroupea.com  by 10th November 2014.  

However, the interview process for this position will commence immediately we receive suitable applications.